SHADOXHURST PARISH
COUNCIL
Page 759
MINUTES
316
Minutes
of the Ordinary Parish Council Meeting held at The
Village Hall, Shadoxhurst
on
PRESENT: Mr W Hollands (Chair), Mrs L Holmans
Miss M Smith, Mr R Buss, Mr B Howe and Mr A Pilton
PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLORS: Mrs
A Hicks and Mr P Davison
MEMBERS OF THE PUBLIC: There were no Members of the Public present
1.
APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mr H Clark (prior engagement).
2.
DECLARATIONS OF INTEREST
Mr Buss Mr Howe and Mr Pilton declared a personal interest in matters pertaining to
Shadoxhurst Recreation Committee.
i)
Updating of Declarations of Interest for the
Code of Conduct
The Clerk reminded Councillors that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
There
were no Members of the Public present.
4.
ACCEPTANCE
OF MINUTES OF PREVIOUS MEETING
Minutes 315 of the previous meeting were accepted and it was unanimously agreed that
Mr Hollands should sign them.
Proposed Mr Pilton Seconded Miss Smith
5.
MATTERS
FOR REPORT ARISING FROM THE PREVIOUS MINUTES
The graffiti has still not been cleaned off
of the bus shelter. Mrs Hicks offered to
chase this up when she next goes to the Civic
Centre.
6.
CHAIRMANS
REPORT
Nothing to report.
SPC
MINS 316
Page 760
7.
REVIEW
OF DOCUMENTS
i Standing Orders Mr Hollands All in
order
ii Financial Regulations Mr Hollands All in
order
iii Arrangements for ensuring
the Council complies with the FOI Act Mr Buss
All in order
iv
Fixed Asset Register Miss Smith and Mr
Buss All in order
v. Insurance Arrangements Mr Hollands
vi
Weekly Play Area Register Mr Hollands
vii Terms of Reference for the Planning Committee
Miss Smith All in order
8. SIX MONTHLY RISK ASSESSMENTS
Miss
Smith and Mr Buss carried out the six monthly inspection.
The
Recreation Committee were asked to contact the Football Club and ask them to
their
lock cleaning chemicals away.
Future
Scholars do not always put the toys away at the end of the day.
There
continues to be a lot of dog fouling around the village. An article is to be
put in the Parish Magazine
9. CORRESPONDENCE,
FINANCE AND OTHER COUNCIL BUSINESS
Correspondence
Monster Play Systems
Kent Police
CPRE Fieldwork
ABC re Chilmington Green Meeting BH
KCC
Clerk and Councils Direct
Lloyds TSB
KALC Minutes of meeting held 15.07.09
KALC Parish Ness etc
Miss R Smith re slide for playground
Weald Watch
Timberline
Jennifer Shaw re Local Needs Housing
Jennie Wickenden re Telegraph Pole
Came & Co re Bonfire
Jennifer Shaw re Housing Survey
Steve Shaw re More Powers for Local Council.
Bank Balance
The balance stands at £14151.04 in the Treasurers Account and £1759.05 in the
Current Account.
SPC
MINS 316 Page 761
Accounts to be Paid
|
PAYEE |
DETAILS |
NET £ |
VAT £ |
GROSS £ |
|
Mrs J Batt |
Salary and Expenses |
645.12 |
3.53 |
648.45 |
|
Mrs P Prior |
Litter Picking |
39.20 |
|
39.20 |
|
HMRC |
Tax Payment P Prior |
39.20 |
|
39.20 |
|
Playsafety |
Play Area Inspection |
90.00 |
13.50 |
103.50 |
|
Chart Glass |
Replace 2 Windows - Pav |
168.90 |
25.33 |
194.23 |
|
Mr R Buss |
Painting Pump |
16.00 |
|
16.00 |
|
A D Pilton |
Repairs to Village Hall |
120.00 |
|
120.00 |
Resolution: Councillors unanimously agreed to pay the
above accounts.
Appointment of Councillor to replace Mrs
Hawkes as Councillor responsible for
Internal
Audit
Mr
Hollands agreed to take responsibility for the Internal Audit.
Insurance
Nothing
to report.
Newsletter
It was agreed to ask local clubs to
contribute articles for the newsletter.
Website
The Clerk was asked to invite Mr Brady to the
November meeting to discuss this.
Crime
and Disorder
The mobile police station is due to visit the
village over the next 3 months.
Appearance of Village
The planters continue to brighten the Village Hall car park. Mr Hollands asked for ideas
for next year.
Village
Hall Heaters
These have been installed but as 2 are not
working it was agreed not to pay the bill.
External
Repairs to Village Hall
These have been completed, apart from a
leaking pipe.
OK to
Play Sign
The Clerk contacted ABC to inform them that
we do not wish to proceed with this.
Miss Couper advised that a completed form may
help if we apply for grant funding.
Recycling
Facilities
Mrs Hicks has received some correspondence
regarding recycling facilities in the village.
SPC
MINS 316
Page 762
She advised the correspondents to contact the
Clerk but as they have not there is nothing to discuss.
10. PLANNING
Mr Lilley from Shadoxhurst Garage contacted the Clerk to ask whether the Parish Council
had had any further thoughts or ideas following their recent discussion. It was agreed that
there is nothing the Parish Council can do until we see a set of plans.
11. OUTSIDE REPORTS
Recreation Committee
Mr Pilton asked for
confirmation that the Recreation Field gates will be left open for 2
weeks prior to the Bonfire
Event. Councillors agreed with this
request.
i Letting rules
Shadoxhurst Recreation
Committee have decided to remove item 11:-
No
alcohol may be consumed, purchased or sold in any part of the Hall
from the Letting Rules for one year, after
which the decision will be reviewed.
Should
the removal of this item cause problems
within the year, the decision will be reviewed
earlier.
Mr Pilton reported that
he had asked the Fire Brigade to come and do an inspection of
The Hall.
They no longer carry out inspections, but a guidance book is available,
which
Councillors authorised
him to order.
Tree Warden
Nothing to report.
Borough
Councillors Report
Mrs
Hicks added a set of plans for the proposed new Ashford Library to the Round
Robin.
The
Rural Conference is due to take place on 2 October. Mr Hollands reported that he
had
booked 2 places for Shadoxhurst. The 5
Village House at Icklesham is to be discussed.
The
Overview and Scrutiny Committee are trying to find out how much of the verge
is
owned by Highways.
Mr
Angell reported that he had put in a bid for work at Bromley Green Crossroads. He
has
offered to contribute towards the funding from his £50,000 Highways Budget.
Kent
County Council are just beginning to an overhaul of the Overview and Scrutiny
process. They are considering co-opting people from
outside the Council to help with
scrutiny
as they are concerned that, because they have such a large majority,
they
may not be considered to be as transparent as they would like.
SPC MINS 316 Page 763
Footpaths
The Coleham Green Footpath
is blocked.
12. VILLAGE RESPONSIBILITIES
Matters Arising from the Round
Robin
There
were no Matters Arising.
Items to be reported to the County Lengthsmen
2 x Potholes along
40
mph sign along
There is a large hole in
the pavement outside the last cottage in Moreton Terrace nearest
the pub
The Shadoxhurst sign at
Bromley Green Crossroads is missing
Mr Holland reported that he
drove round the village with Jennie Wickenden and
Ron Swann last month and
pointed out all the problem areas.
Following this visit
The following was received
regarding the telegraph pole along
Our Roadworks Team have inspected the site
and as the pole is 1m from the road edge it is within the minimum criteria,
which is 450mm. They also checked with our Road Safety Team.
13. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
There being no other business the meeting closed at
Signed Dated
Mr W Hollands, Chairman