SHADOXHURST PARISH COUNCIL

                                                                                                                                                                                                                                                                                                                                                                       

             Page 825

 

MINUTES 330

 

Minutes of the Ordinary Parish Council Meeting held at The Village Hall, Shadoxhurst

on Wednesday, 17 November 2010 at 7.30 pm

 

PRESENT:                                           Mr W Hollands (Chair), Mrs L Holmans, Mrs C Hutchins,

                                                              Mr R Buss, Mr H Clark and Mr B Howe

                                                        

PARISH CLERK:                          Mrs J Batt

 

BOROUGH COUNCILLORS:     Mrs A Hicks and Mr P Davison   

 

COUNTY COUNCILLOR:      

                  

MEMBERS OF THE PUBLIC:    There was one Members of the Public present for part of the meeting.

 

1.         APOLOGIES FOR ABSENCE

An Apology for Absence was received Miss M Smith (prior engagement).

 

2.         DECLARATIONS OF INTEREST

Mr Buss and Mr Howe declared a personal interest in matters pertaining to

Shadoxhurst Recreation Committee.

 

i)     Updating of Declarations of Interest for the Code of Conduct

              Councillors are reminded that they should update their Declarations of Interest with

              the Monitoring Officer if necessary.

 

3.         PUBLIC INTERVAL

The meeting was open to the Members of the Public present from for questions and comment from 7.40 – 7.50.

 

4.         ACCEPTANCE OF MINUTES OF PREVIOUS MEETING  

 Minutes 329 of the previous meeting were accepted and it was unanimously agreed

 that Mr Hollands should sign them.

 

Proposed  Mr Buss                Seconded  Mr Howe

 

 

 

 

 

 

 

SPC MINS 330                                                                                                              Page 826

 

5.         MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

There were no Matters for Report that were not included on the agenda.

 

6.         CHAIRMAN’S REPORT

Mr Hollands had nothing to report that was not on the agenda. 

 

  7.     CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS

Correspondence

KALC Agenda for AGM

 English Rural Housing Association

 Porchlight

 ABC Consultation on ABC’s Policy on licensing Sex Shops, Sex Cinemas and Sexual 

 Entertainment Venues

        Kompan

        RSS

        KCC Proposed Changes to Planning Application Validation Process

        KCC Bold Steps for Kent:  Medium Term Plan to 2014/15 – Consultation Draft

        CPRE

        Clerk and Councils Direct

        KCC Annual Performance Report 2009/2010

        Open Space

        Countryside Voice

        Warmfront Leaflets

         Consultation on ABC’s Policy on Street Trading in the Borough

         Lappset

         KALC Minutes of meeting held 06.10.10

         Mr Porter

         ABC Agenda for Parish Forum due to be held 01.12.10

 

       Email Correspondence

       Mr Buss did not bring any emails to the attention of councillors present.

 

Bank Balance – Statement No 14

The balance stands at £16603.24 in the Treasurers Account and £1759.05 in the

Current Account.  Earmarked funds following this meeting amount to £6755.93. 

 

Received this month:-

 

Broker Network £250.00 – Excess on bus shelter insurance claim.

 

Shadoxhurst Football Club £30.00 – 3 weeks rent for Pavilion.

 

 

 

 

 

 

SPC MINS 330                                                                                                                  Page 827

 

Bank Reconciliation – Bank Statement Sheet Number 15 -  28.10.10

 

Opening Balance   18469.02

Balance per Treasurers Account  16728.69

Add Receipts         20607.89

Plus uncleared receipts                       30.00

                               39076.91

                                                     16758.69

Less Expenses       20714.62

Less uncleared cheques                    155.45

                              18362.29

                                                      16603.24

 

 Plus Current Account Balance       1759.05                                                    

 

                                                      18362.29

 

Accounts to be Paid

    

W Hollands

Pavilion

Hall

Hedge and Tree Trimming – Field

Clearing Vegetation – Bus Shelter

     17.00

   280.90

   425.00

     80.00

    2.98

  23.97

     19.98

   304.68

   425.00

     80.00

TOTAL

 

   802.90

 26.95

   829.66

    

     Resolution:  Councillors unanimously agreed to pay the above accounts.   

 

     Earmarked Funds

 

 

C Balance

13.10.10

+/-

November

C Balance

17.11.10

Recreation Facilities

 

 

 

Playground

         240.00

 

      240.00

Village Sign

  

 

  

Village Assets –

Hall/Pavilion

 

       1560.06

 

      802.90

 

      757.16

Major Repairs to Village Hall

       1090.00

 

    1090.00

Notice Boards

           95.00

 

        95.00

Village Cleaning

       1297.57

 

    1297.57

Recreation Field Drainage

   

 

   

Recycling Account

         929.17

 

      929.17

Contingency

       1597.03                 

 

    1597.03

Newsletter

      600.00

 

      600.00

Planters

        50.00

 

        50.00

Painting Gates

          NIL

 

          NIL

Bulb and Tree Planting

      100.00

 

      100.00

 

    7558.83

     802.90

    6755.93

    

Budget 2011/2012 and setting of Precept

Councillors were given copies of the Working Figures for the year to date to peruse

over the next month.  The budget will be set at the December meeting.

 

SPC MINS 330                                                                                                                  Page 828

 

Broadband Coverage in Shadoxhurst

Following an email from Mr Vickery to Mr Clark It was agreed that no more action will be taken on this matter.

 

     Insurance

         We have received the £250 excess that we had to pay on the bus shelter back from the

          Insurance Company.

 

     Newsletter

The latest copy was circulated to councillors who confirmed it should be printed and

delivered as soon as possible.

 

Website

Mr Brady wishes to hand over responsibility for the website as soon as possible. 

This will be discussed at the next meeting.

 

Crime and Disorder    

          A break in was reported during the month.

 

          Appearance of Village

          Nothing to report.

 

Play Area

Nothing to report.

 

Risk Assessment

Mr Buss completed the Risk Assessment during the month.  The following items need attention:-

The gates have still to be painted

The sign warning children to be wary of strangers has gone

The deep water sign is missing

The fire doors in the hall need attention

The escape path round the back of the village hall is impassable due to Future Scholars toys 

There is no emergency sign in the hall or the pavilion

The seat by the Pump needs treating

Rust is showing through the new paint on the Pump

The litter bin at Farley Close needs concreting in

The seals round the edge of the notice boards need replacing with mastic

Rust is showing through the paint on the new slide.

 

Mr Buss will deal with the majority of the above.

The Clerk will write to Little Scholars regarding the escape path and Wicksteed regarding the slide.

Mr Hollands has the name of a sign writer.

 

Future of Shadoxhurst Church

          To be removed from future agendas.

 

SPC MINS 330                                                                                                                Page 829

 

Future of Shadoxhurst Pavilion

          Mr Hollands reported that Community Payback will not be working at the Pavilion any more

          as they do not think there is enough work for them.  We have enough materials to finish the

          outstanding work.

 

          The fascia boards and soffits should be replaced next week.

 

          Shadoxhurst Football Club have signed the Hiring Agreement and Mr Hollands signed on

          behalf of the Parish Council.  We received a cheque for £30 for their first 3 matches.

                             

  8.     PLANNING

          Please see attached list.

 

          Following a query from a member of the public regarding the following which was included

          in the August minutes:-

 

Following discussion Councillors unanimously agreed that in future they will not object to retrospective planning applications as a matter of principle.  Each decision will be determined on the applications own merit.

 

it was explained that a past council agreed to object to all retrospective planning applications without discussing them.  The members of the current Parish Council decided that in future each application will be discussed individually, prior to a decision being made.

 

The Clerk will reply to the resident concerned.

 

 9.      OUTSIDE REPORTS

          Recreation Committee               

          Mr Hollands asked for a balance sheet for Bonfire Night to be sent to the Parish Council.

         

               Tree Warden

          Nothing to report.

 

          Borough Councillors Report

Mrs Hicks reported that Jennifer Shaw emailed councils the Rural Local Needs Housing Guidance Notes which contains a specimen Section 106 Agreement and she suggested that Councillors should all read these notes.

 

     The Hillcrest site has been refused on the grounds of sustainability, the environment and

     ecology.  A retrospective planning application was turned down at ABC’s Planning meeting on

     Wednesday and the applicant has to take the building down.

 

     The new formula for calculating how much a council will receive under the Concurrent

     Functions Grant Scheme is to be discussed at the Parish Forum on 1 December.

 

     The KALC AGM was a very interesting meeting.

 

SPC MINS 330                                                                                                                  Page 830

 

     Mr Davison reported that the South East Plan has been abolished.

 

     If the Planning Authorities know that there is likely to be a change in legislation they have to

     take this into account when determining applications.

 

With regard to the Chilmington Green Development, the developers hope to submit an application early in 2011.  There is a great deal of local opposition and a suggestion that the

development is not legal.  ABC originally agreed to the development because if they had not the

area would have been developed without any local input.  Mr Davison urged the members of the Parish Council to monitor developments closely.

 

The Overview and Scrutiny met with the local Chief Inspector and local Parish Council’s were supposed to have been invited but the invite did not arrive in time.  Mr Davison has asked for

another meeting to be arranged.  All vandalism etc should be looked into by the police.

 

          County Councillors Report  

          Councillor Angell was unable to attend the meeting.

 

          Footpaths

          Mr Howe asked when the bollards are going to be put up along the footpath.  KCC will

          be dealing with this.

         

          Matters Arising from the Round Robin

          There were no Matters Arising.

 

          Items to be reported to the County Lengthsmen

          We have recently asked KCC to build up the verges along Bethersden Road and

          Hornash Lane.

 

11.     FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS  

         

          There being no other business the meeting closed at 9.35 pm.

 

 

 

 

 

 

 

 

 

 

 

 

 

Signed…………………………………………………… Dated …………………………………

                          Mr W Hollands, Chairman

SHADOXHURST PARISH COUNCIL

 

RECORD OF PLANNING APPLICATIONS

 

2010

 

DECISIONS TAKEN AT THE MEETING HELD ON 17 NOVEMBER 2010

 

10/01340/AS   Mrs E May, Land north west of The Glen and opposite Ravensbourne,

Nickley Wood Road, Shadoxhurst, Kent

Change of use of land for the stationing of a twin unit mobile home

                        Parish Council: OBJECT on the grounds that the area is covered by a TPO

and the applicant is proposing to remove trees from the area

         

10/01355/AS   Mr L Fenton, Delamere, Hornash Lane, Shadoxhurst, Ashford, Kent TN26 1HX

                        Rear extension and additional access to highway

                        Parish Council:  Support      

 

10/01369/AS   Mr R Martin, Forge House, The Street, Shadoxhurst, Ashford, Kent Tn26 1LU

                        Erection of stainless steel flue to rear elevation

                        Parish Council:  Support

         

10/01449/AS   Mr and Mrs M Richmond-Coggan, Green Farm, Church Lane, Shadoxhurst,

                        Ashford, Kent TN26 1LS

                        Single storey rear extension

                        Parish Council:  Support

         

10/01458/AS   Mr and Mrs M Richmond-Coggan, Green Farm, Church Lane, Shadoxhurst,

                        Ashford, Kent TN26 1LS

                        Construction of a new timber framed barn to serve as a domestic and equestrian

                        outbuilding ancillary to the farmhouse

                        Parish Council:  Support on condition that the barn is for the personal use of the

owners of Green Farm only

                  

10/01461/AS   Mr and Mrs D Hull, Eversleigh, Hornash Lane, Shadoxhurst,Ashford, Kent TN26 1HX                              Loft conversion with dormer windows to the front elevation

                        Parish Council:  Support