SHADOXHURST PARISH
COUNCIL
Page
711
MINUTES
306
Minutes
of the Ordinary Parish Council Meeting held at The Village
Hall, Shadoxhurst
on
PRESENT: Mr W Hollands (Chair), Mrs G Hawkes, Miss M Smith
Mr R Buss, Mr H Clark, Mr B Howe and Mr A Pilton
PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLORS: Mr
P Davison
MEMBERS OF THE PUBLIC: There were no Members of the Public present.
1.
APOLOGIES FOR ABSENCE
There were no Apologies for Absence
2.
DECLARATIONS OF INTEREST
Mrs Hawkes, Mr Buss, Mr Howe and Mr Pilton declared an interest in matters pertaining
to Shadoxhurst Recreation Committee.
i)
Updating of Declarations of Interest for the
Code of Conduct
The Clerk reminded Councillors that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3.
ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 305 of the previous meeting were accepted and it was unanimously agreed that
Mr Hollands should sign them.
Proposed Mr Clark Seconded Mr Pilton
4.
MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
There were no
Matters Arising
5.
CHAIRMANS REPORT
Mr Hollands did not have anything to report.
6. CORRESPONDENCE, FINANCE AND OTHER COUNCIL
BUSINESS
Correspondence
ABC Minutes of Standards Committee Meeting
held 30.09.08
Kent Health Watch
Open Space
SPC MINS 306 Page 712
Southern Water
Stadia Sports
KALC Notice of AGM
KALC Minutes of meeting held 01.10.08
ABC Agenda for Parish Forum
Explore
2 x tenders for Litter Picker
Communities and Local Government Communities in Control
Open Spaces
Countryside Voice
ABC Notification of a Review of ABC Funding and Support to Voluntary and Community
Organisations
KCC re Subsidised Local Bus Services
S & C Slatter Ltd
English Rural
Clerk and Councils Direct
Playsafety
CPRE
KALC
Parish News etc
CPRE Kent Voice
Network Rail
Emails received during the month were read out.
The Clerk was asked to contact Jennie Wickenden and arrange a Parish Visit.
Bank Balance.
The balance stands at £.14873.61 in the Treasurers Account and £6882.61 in the
Current Account.
Accounts to be Paid
There were no Accounts to be Paid
Clerks Contract
All
Councillors were satisfied with the revised Contract of Employment.
Resolution: Councillors unanimously agreed to adopt the
revised contract and
Mr
Hollands and Mrs Batt signed the contract.
Internal Audit
This
was omitted from the agenda in error.
Our
Internal Auditor suggested that we should have the Village Hall professionally
valued
every 3 4 years.
The Clerk made enquiries during the month and obtained 3 verbal
quotes from local surveyors. The cheapest was for £200, to have the hall
valued. Councillors voted 6:1 abstention
to ask Mr Copland to undertake a valuation of the hall and to ask him how much
he would charge to value the pavilion.
SPC MINS 306 Page 713
The Clerk contacted Zurich Insurance and
asked for their advice as to how much
Public Liability Cover we should have. They do not give advice, but suggested that
the
Parish Council should consider the level of
cover very carefully if they have any play equipment that holds more than one
child at a time. The standard cover is
£5,000,000.
Mr Clark proposed increasing the Public
Liability to £10,000,000, seconded by Mr Pilton.
Resolution:
Councillors
unanimously agreed to increase the Public Liability Cover to £10,000,000.
The Clerk was asked to contact Allianz
Cornhill and Came and Co to obtain quotes for insurance cover for next year.
Tenders
for Litter Picker
Three
tenders have been received from:-
Mr
J Oakes
Mr
A Owen
Mr
S Arye
Decision
deferred until next month.
Grass Cutting Tenders
The Clerk was asked to
send out the same tenders as last year.
Risk Assessment/Risk Inspection/ROSPA Report
Councillors agreed to accept the Risk Assessment and a Risk Inspection will be
undertaken after Christmas in time for the year end audit.
Newsletter
The next edition is due in December.
Crime
and Disorder
The Clerk continues to receive and forward
Ringmaster Emails to councillors.
Village Pump
This has still not been repaired.
Appearance of Village
The Council is researching the cost of
planters.
7. PUBLIC INTERVAL
There were no Members of the Public present.
8. PLANNING
Please see attached list.
SPC MINS 306 Page 714
9. OUTSIDE
REPORTS
Recreation Committee
Bonfire Night was a
success. The Clerk reminded Councillors
that the insurance cover for
the
night is for up to 1000 people. If more
than 1000 people attended we must make the
Insurance
company aware.
Mr Hollands will arrange
for the remains of the bonfire to be cleared.
Tree
Warden
Nothing to report.
Borough Councillors Report
Mr
Davison updated Councillors on various issues across the Borough.
Ashford Borough Council has today made an Article 4 Direction in relation to
Bambridge Wood,
Mr Davison advised Councillors to attend the Design Workshop regarding
Chilmington Green
Councillor Angell the meeting.
Footpaths
Mr
Howe reported that he was still trying to contact the PROW Officer regarding
the
blocked footpath.
11. VILLAGE RESPONSIBILITIES
Matters Arising from the Round
Robin
There were no Matters Arising that have not been dealt with.
Items to be reported to the County Lengthsmen
Mr Hollands will meet with
Jennie Wickenden and discuss outstanding issues around the
village.
12. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
Mr Pilton and Mr Howe gave their apologies for the next meeting.
There being no other business the meeting closed at
Signed Dated
Mr W Hollands, Chairman
SHADOXHURST PARISH COUNCIL 1
Planning Applications Received
Full Planning
Permission requested Delegated to Officers unless otherwise stated:-
08/00143/AS/FC Forestry Commission, re Mincing Court Farm,
Application for
Felling Licence Area A 7.5ha, Oak Thin; Area B 0.24ha
Mixed Broadleaf thin;
in respect of Area
C 0.1ha Mixed Broadleaf - Thin
Woodland Parish Council: Support
protected
by TPO Borough Council: Granted Mins Nov 08
08/01459/AS Mr H Matthews, Green Farm Villa,
Re-location of gas
storage tank (retrospective)
Parish Council: Support
08/01574/AS Mr M Wolman,
Erection of 1.8m
featheredge timber fencing
Parish Council: Object on the grounds that it is very
intrusive
08/01612/AS Mr S Davis, Pond Cottage,
Single storey
front extension and two storey rear extension
Parish
Council: Support
The following application has been granted:-
08/00443/AS Mr and Mrs A Pearce,
Alex Farm,
Proposed
Conversion of Garage and Store to Annexe
The following appeal has been
dismissed:-
08/00670/AS Mr M Holliday, Chimera
House, The Street, Shadoxhurst,
Erection
of new dwelling house within the grounds of Chimera House