SHADOXHURST PARISH
COUNCIL
Page 786
MINUTES
322
Minutes
of the Ordinary Parish Council Meeting held at The Village Hall, Shadoxhurst
on
PRESENT: Mr W Hollands (Chair), Miss M Smith, Mrs L Holman
Mr R Buss, Mr H Clark, Mr B Howe
PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLORS:
MEMBERS OF THE PUBLIC: There were no Members of the Public present
1.
APOLOGIES FOR ABSENCE
An Apology for Absence was received from our Borough Councillors, Mrs A Hicks and
Mr P Davison and County Councillor Mr M Angell
2.
DECLARATIONS OF INTEREST
M Buss and Mr Howe declared a personal interest in matters pertaining to
Shadoxhurst Recreation Committee.
i)
Updating of Declarations of Interest for the
Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with
the Monitoring Officer if necessary.
3.
PUBLIC
INTERVAL
There
were no members of the Public present.
4.
ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 321 of the previous meeting were accepted and it was unanimously agreed
that Mr Hollands should sign them.
Proposed Mrs Holman Seconded Miss Smith
5.
MATTERS
FOR REPORT ARISING FROM THE PREVIOUS MINUTES
Nothing to report.
SPC
MINS 322
Page 787
6.
CHAIRMANS
REPORT
Mr Hollands had nothing to report
7. CORRESPONDENCE,
FINANCE AND OTHER COUNCIL BUSINESS
Correspondence
AwCRK
Queensbury re Bus Shelter
CPRE
KALC Parish News etc
Wicksteed
ABC re Submission of Tenterden and Rural Sites DPD Ashford Borough Council Local
Development Framework
Open Space
HMR&C Employer Pack
Parkleisure.com
AwCRK
Rural Community Retailer of 2010
KALC
Agenda for 13.04.10
KCC
re Byways Open to All Traffic (BOATs) AW183, AW339,
AW340, AW341,
and
AE571 in Shadoxhurst
Councillors
should pay particular attention to the section in the Tenterden and Rural Sites
DPD regarding the Gypsy, Traveller and Travelling Showpeople
DPD.
Email Correspondence
Kent Police re Custody Suite
Bank Balance
The balance stands at £14589.58 in the Treasurers Account and £1759.05 in the
Current Account.
Bank Reconciliation
Opening Balance 15371.96 Treasurers Account 15387.37
Add Receipts 19309.08 Less u/c cheques 980.49
34681.04 42.30
Less Expenses 18332.41 156.80
16348.63
39.20
29.00
14589.58
Current
Account 1759.05
16348.63
SPC
MINS 322 Page
788
Accounts to be Paid
|
PAYEE |
DETAILS |
NET £ |
VAT £ |
GROSS £ |
|
Mrs J Batt |
Salary and Expenses to include printer for newsletter |
980.49 |
|
980.49 |
|
Mrs J Batt |
VAT on above |
|
42.30 |
|
|
Mrs P Prior |
Litter Picking |
156.80 |
|
156.80 |
|
Post Office Ltd |
Income Tax P Prior |
39.20 |
|
39.20 |
|
CPRE |
Subscription |
29.00 |
|
29.00 |
|
Mr W Hollands |
Removal of bus shelter |
280.00 |
|
280.00 |
Resolution: Councillors unanimously agreed to pay the
above accounts.
Insurance
Nothing to report.
Newsletter
The Clerk circulated a draft of the
Newsletter. Councillors approved it for
publication.
Website
Nothing to report.
Crime
and Disorder
Nothing to report.
Appearance
of Village
Mr Hollands will contact Community Payback and ask them whether they would be
prepared to bring a team to Shadoxhurst in the summer to repair and paint the gates.
Play
Area
A third quote for the slide was received too late
to be considered.
The slide has been ordered and should be in
place by the end of April.
Adoption
of Financial Risk Assessment
Resolution: Councillors unanimously agreed to accept the
Financial Risk Assessment.
Risk
Assessment
Mr Clark and Mr Howe completed a Risk
Assessment of Parish Council Assets.
Mr Howe will secure the fire extinguisher to
the wall, and repair the springy animal in the play area and ensure the
cleaning agents are put away in the Pavilion.
Other items raised will be monitored. The Clerk will contact a local company to see
if she can order a warning sign for the ditch.
SPC
MINS 322
Page 789
Valuation
of Fixed Assets
The valuation figures for the Fixed Assets
were discussed and agreed in readiness for the forthcoming audit.
Bus
Shelter
The damaged bus shelter has been removed and
the new one should be in place by the end of April. The majority of the cost will be covered by
insurance.
8. PLANNING
No applications received.
9. OUTSIDE REPORTS
Recreation Committee
The Recreation Committee have not had a
meeting.
Mr Hollands handed a letter
of complaint from Future Scholars to the Mr Buss for the
attention of the Recreation
Committee.
Tree Warden
Nothing to report.
Borough
Councillors Report
Neither
Councillor was able to attend the meeting.
Councillor Angell was not at the meeting.
Footpaths
Nothing to report.
10. VILLAGE RESPONSIBILITIES
Matters Arising from the Round
Robin
There
were no Matters Arising.
Items to be reported to the County Lengthsmen
We received a letter from Kent Highways in
which they offered to meet with representatives of the Parish Council to
discuss our concerns regarding the highways in
the parish.
Miss Smith and Mrs Holman offered to arrange to meet with them.
11. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
Mr Howe expressed concern that the occupiers of The Old School House are stacking
logs on the Village Green. Mr Hollands said he would speak to them.
There being no other business the meeting closed at
Signed Dated
Mr W Hollands, Chairman