SHADOXHURST PARISH COUNCIL

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MINUTES 310

 

Minutes of the Ordinary Parish Council Meeting held at The Village Hall, Shadoxhurst

on Wednesday, 11 March 2009 at 7.30 pm

 

PRESENT:                                     Mr W Hollands (Chair), Mrs G Hawkes, Miss M Smith,

                                                         Mr R Buss, Mr B Howe and Mr A Pilton

                                                         

PARISH CLERK:                           Mrs J Batt

 

BOROUGH COUNCILLORS: Mr P Davison

 

COUNTY COUNCILLOR:           Mr M Angell

             

MEMBERS OF THE PUBLIC:    There were 5 Members of the Public present for part of

                                                         the meeting.

 

1.        APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mr H Clark (prior engagement).

 

2.        DECLARATIONS OF INTEREST

Mrs Hawkes, Mr Buss, Mr Howe and Mr Pilton declared a personal interest in matters

pertaining to Shadoxhurst Recreation Committee.

 

Miss Smith declared a prejudicial interest in Planning Application no 09/00152/AS.

 

i)    Updating of Declarations of Interest for the Code of Conduct

              The Clerk reminded Councillors that they should update their Declarations of Interest

              with the Monitoring Officer if necessary.

 

3.        ACCEPTANCE OF MINUTES OF PREVIOUS MEETING      

 Minutes 309 of the previous meeting were accepted and it was unanimously agreed that

Mr Hollands should sign them.

Proposed  Mr Buss   Seconded  Mr Pilton

 

4.        MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

There were no Matters Arising.

        

5.        CHAIRMAN’S REPORT

Mr Hollands did not have anything to report.

 

 

SPC MINS 310                                                                                                                  Page 731                                                                                                                           

 

  6.    ADOPTION OF AMENDED STANDING ORDERS AND FINANCIAL REGUALTIONS

Resolution:

Councillors unanimously agreed to adopt the amended Standing Orders and Financial Regulations.

 

7.       RISK ASSESSMENT/RISK INSPECTION

Mr Pilton reported that the items listed on the Risk Assessment had either been dealt with,

or were in hand.

               

  8.    CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS

Correspondence

KCC Love Food Hate Waste

CPRE

English Rural

Town Talk

Town and Parish Standard

Clerk and Councils Direct

Fieldwork

Viewpoint

Glasdon

KALC Agenda for 25.03.09

 

The Clerk reported that the final salary award for Clerks for 2008-2009 had been agreed

and the hourly rate for SPC 16 has been increased to £8.460 per hour.

 

     Resolution:

     Councillors unanimously resolved to raise the Clerk’s salary to SPC 16 £8.460 per

     hour.   

 

Bank Balance.

The balance stands at £10060.59 in the Treasurers Account and £6882.61 in the

Current Account.

 

     Accounts to be Paid

    

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Salary and Expenses

  655.80

    4.51

  660.31

Hyder Contractors

Repairs to Village Pump

1185.00

177.75

1362.75

Mrs J Batt

Outstanding Salary from 1997

 

  100.00

 

  

  100.00

W Hollands

Tree Planting and clearing Vegetation from Bus Shelter

 

 

1436.00

 

 

 

1436.00

CPRE

Subscription

    29.00

 

    29.00

 

     Resolution:  Councillors unanimously agreed to pay the above accounts.     

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          Service Level Agreement between Parish Councils and ABC

          Councillors unanimously agreed that they were happy with the Service Level Agreement.

 

          Insurance

          Nothing to report.

 

Newsletter

The latest edition has been circulated.

 

Crime and Disorder

Nothing to report.

 

         Village Pump

         The repairs to the Village Pump have been completed and it has been reinstated.

         Councillors are very pleased with the result.

 

         Appearance of Village

         Mr Hollands had some prices for wooden planters and after discussion the following was

         agreed:-

 

         Resolution:-

         Councillors unanimously resolved that Mr Hollands should order planters up to the

         value of £1000    

 

     Litter Picker Vacancy

     We have had one application for the above vacancy from Mrs P Prior.

 

     Resolution:

     Councillors unanimously agreed to employ Mrs Prior as Litter Picker with

     immediate effect.

 

     It was agreed to pay Mrs Prior £49 per month for 7 hours work as advertised.

 

     It was also agreed to pay Mrs Prior an initial amount to undertake a thorough clean

     up of the village.

    

Village Hall Floor

Mr Pilton has received 2 quotes for replacing the Village Hall floor from:-

 

A N Robinson Flooring £5647.50 + VAT

Easifit Flooring                 £5314.00 + VAT

 

Resolution:-

Councillors unanimously agreed to accept the quote from A N Robinson Flooring

 

Village Hall Heaters

Deferred to a future meeting.  The item will remain on the agenda.

 SPC MINS 310                                                                                                                    Page 733

 

 9.     PUBLIC INTERVAL

         The meeting was opened from 8.45 – 9.00 for questions and comments from

         Members of the Public.

 

10.    PLANNING

Please see attached list.

 

11.    TREE PLANTING IN THE VILLAGE

         Mr Hollands has planted the trees on the Recreation Field and Green as per his tender.  

        

12.    OUTSIDE REPORTS

         Recreation Committee

         Items discussed at the last meeting included proposed repairs to the exterior of the Village

         Hall.  This is to be an item on the next agenda.

 

         The Short Mat Bowls Club have been told that the Parish Council can no longer arrange

         to insurance of their equipment.

        

         A local architect has been asked to look at the Gents toilet to see if the wall can be moved

         to make the cupboard bigger.

 

         Tree Warden

         Nothing to report.

             

         Borough Councillors Report

Mr Davison reported that he was in constant contact with Kent Highways regarding the

 potholes and he supports the Parish Council regarding planning applications.

 

Councillor Davison reported that he had attended the Chilmington Green workshop.  The number of dwellings proposed is greater than the land available.

 

The Borough Council will no longer be providing the Green Waste Collection.

 

Concern was expressed about the amount of parking available to houses in new estates.

 

Mr Davison apologised for the fact that he is not always able to attend Parish Council meetings, due to his commitment to the ABC Planning Committee.

     .   

         County Councillors Report  

         Councillor Angell reported on his work with the KCC.

 

         Kent County Council has been awarded Excellent 4* Status for the 7th year running and the

         Calibre of the Members was praised by the Audit Commission.

 

         Councillor Angell is working with Care Across Romney Marsh to train volunteers to work

         with the elderly.

 

SPC MINS 310                                                                                                                    Page 734

 

         As Chairman of the Youth Advisory Group in Ashford he also suggested that a project

         should be set up to encourage youth people to connect with the elderly.  This has been

         welcomed by the young people.

 

         Councillor Angell continues to put pressure on Kent Highway Services regarding potholes.

 

         Footpaths

     Nothing to report.

 

13.    VILLAGE RESPONSIBILITIES

         Matters Arising from the Round Robin

         There were no matters arising

 

         Items to be reported to the County Lengthsmen

         Potholes in Church Lane, Woodchurch Road and Bethersden Road.

 

14.    FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

         A complaint has been made regarding wheelchair access into the Village Hall.  Mr Pilton

         will deal with this.

 

         There being no other business the meeting closed at 9.55 pm.

 

 

 

 

 

 

 

 

 

 

 

 Signed…………………………………………………… Dated …………………………………

                          Mr W Hollands, Chairman

 

 

 

 

 

 

 

 

 

 

 

SHADOXHURST PARISH COUNCIL                                                                                      1

                                               

11 FEBRUARY 2009 – 11 MARCH 2009

 

Planning Applications Received    

                  

Full Planning Permission requested – Delegated to Officers unless otherwise stated:-

09/00035/AS   Mr J Lee, re The Barn, Green Farm, Duck Lane, Shadoxhurst

                        Proposed conversion of redundant rural buildings to B1 (office) use

                        Parish Council:  Support 5:1 abstention

                                                    Councillors consider there to be an insufficient number

                                                     of parking spaces for the full capacity of the offices and

                                                    visitors to the offices  

         

09/00067/AS   Mr G Turley, Trena, 30 Hornash Lane, Shadoxhurst, Ashford, Kent TN26 1HZ

                        Erection of a single storey extension to the side elevation     

                        Parish Council: OBJECT

The proposed development is too large for the size of the property

                      

09/00152/AS   Mr and Mrs T Wray, re Land adjacent unknown road between

Woodchurch Road and Jenkey Farm, Church Lane, Shadoxhurst 

Replacement detached dwelling, erection of detached garage and the creation

of a new vehicular access                          

                        Parish Council: Support 4:1  Miss Smith left the room      

 

09/00189/AS   Mr L Ransley, re land adjoining Clarkswood, Hornash Lane, Shadoxhurst

                        Erection of a detached house and garage

                        Parish Council:  Support           

 

09/00239/AS   Mr M Nicolaou, Lynwood, Hornash Lane, Shadoxhurst,

                        Ashford, Kent TN26 1HX

                        Single storey ground floor extension and roof extension to provide first

                        floor accommodation

                        Parish Council:  Support      

 

An appeal has been made to the Secretary of State in respect of the following:-

APP/E2205/E/09/2098165/WF

08/01684/AS  Mrs S Childs, Nichols House, The Street, Shadoxhurst, Ashford, Kent TN26 1LU

                        Extension to form conservatory

 

APP/E2205/A/09/2096078/NWF    

08/01750/AS  Mr J Lee, re The Barn, Green Farm Duck Lane, Shadoxhurst

                        Proposed barn conversion to residential   

 

The following appeal has been dismissed:-

APP/E2205/A/08/2089536

08/00208/AS  Mrs C Debnam and Mr A C Spinner, Blindgrooms Farm,

                       Blindgrooms Lane, Shadoxhurst, Ashford, Kent TN26 1HN

                       Erection of a timber sun deck - retrospective