SHADOXHURST PARISH COUNCIL
Page 804
MINUTES 326
Minutes of the Ordinary Parish Council Meeting held at The Village Hall, Shadoxhurst
on Wednesday, 14 July 2010 at 7.30 pm
PRESENT: Mr W Hollands (Chair), Miss M Smith, Mr R Buss, Mr B Howe
Mrs C Hutchins (after co-option)
PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLORS:
COUNTY COUNCILLOR:
MEMBERS OF THE PUBLIC: There were two Members of the Public present for part of the meeting
APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mrs L Holman (family commitment),
Mr H Clark (prior engagement), Borough Councillors Mrs A Hicks and Mr P Davison and
County Councillor Mr M Angell.
DECLARATIONS OF INTEREST
Mr Buss and Mr Howe declared a personal interest in matters pertaining to
Shadoxhurst Recreation Committee.
Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with
the Monitoring Officer if necessary.
CO-OPTION OF PARISH COUNCILLOR
Miss Smith proposed Mrs Caron Hutchins for the position of Councillor, seconded by.
Mr Hollands Unanimous
Mrs Hutchins signed her Undertaking to Observe the Code of Conduct and took a register of Members Interest Form to sign and return to ABC with a copy for our records.
PUBLIC INTERVAL
The meeting was open to the Members of the Public present from for questions and comment from 8.16 – 8.30.
SPC MINS 326 Page 805
ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 325 of the previous meeting were accepted and it was unanimously agreed
that Mr Hollands should sign them.
Proposed Miss Smith Seconded Mr Buss
MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
Nothing to report.
CHAIRMAN’S REPORT
The Chairman had nothing to report that was not covered on the agenda.
8. CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS
Correspondence
Southern Water
Community Payback
Clerk and Councils Direct
Housing News
Agenda for Standards Committee
ABC Year Book
Hyde Housing re 1 Farley Close
S & C Slatter Ltd
ABC Agenda for Parish Forum
ABC Minutes of Standards Committee
KALC Parish News etc
BTCV Kent Tree Warden Scheme
Lloyds TSB
ABC LDF Residential Parking SPD
KCC Minerals and Waste Development Framework – Call for Sites
Wicksteed Leisure
Email Correspondence
Mr Buss brought the attention of the Council to the email from Rebecca Williams re
Rural Road Speed Limit Reduction. This will be added to the next agenda for discussion.
Bank Balance
The balance stands at £19291.99 in the Treasurers Account and £1759.05 in the
Current Account. Earmarked funds 2010/2011 amount to £10477.14. The first
half of the precept has been credited to our account.
SPC MINS 326 Page 806
Bank Reconciliation – Bank Statement Sheet Number 11 - 23.06.10
Opening Balance 18469.02 Treasurers Account 19291.99
Add Receipts 8239.20 Current Account 1759.05
26708.22 21051.04
5657.18
21051.04
Accounts to be Paid
|
PAYEE |
DETAILS |
NET £ |
VAT £ |
GROSS £ |
|
Wicksteed Leisure |
High Pedestal Slide and Safety Matting |
6321.00 |
1106.18 |
7427.18 |
|
L Fenton |
Replace Hot Tap in VH Kitchen |
30.00 |
|
30.00 |
|
Chart Glass |
Replace 6 windows in Pavilion |
298.00 |
52.15 |
350.15 |
|
Audit Commission |
Audit Fee 2010 |
135.00 |
23.63 |
158.63 |
|
R Buss |
Emergency cleaning of and repairs to Pavilion after Vandalism |
38.50 |
|
38.50 |
|
W Hollands |
Weeding Village Sign Area Supply of Plants for Planters |
100.00 50.00 |
2.00 |
152.00 |
|
TOTAL |
|
6972.50 |
1183.96 |
8156.46 |
Resolution: Councillors unanimously agreed to pay the above accounts.
Earmarked Funds
|
|
Opening Balance |
+/- July |
Balance 14.07.10 |
|
Recreation Facilities |
4086.00 |
6321.00 |
- 2235.00 |
|
Playground |
310.00 |
|
310.00 |
|
Village Sign |
100.00 |
100.00 |
NIL |
|
Village Assets – Hall/Pavilion |
826.10 |
366.50 |
459.60 |
|
Major Repairs to Village Hall |
1090.00 |
|
1090.00 |
|
Notice Boards |
95.00 |
|
95.00 |
|
Village Cleaning |
1498.37 |
|
1498.37 |
|
Recreation Field Drainage |
2580.00 |
|
2580.00 |
|
Recycling Account |
929.17 |
|
929.17 |
|
Contingency |
4500.00 |
|
4500.00 |
|
Newsletter |
600.00 |
|
600.00 |
|
Planters |
100.00 |
50.00 |
50.00 |
|
Painting Gates |
500.00 |
|
500.00 |
|
Bulb and Tree Planting |
100.00 |
|
100.00 |
|
|
17314.64 |
6837.50 |
10477.14 |
SPC MINS 326 Page 807
Insurance
The Clerk reported that we have received the cheque for the replacement bus shelter, situated in Farley Close which was damaged by a car in the snow in January, from
Came & Co.
Councillors unanimously agreed not to submit a claim for the damage to the Pavilion, due
to the repairs costing less than expected.
Newsletter
The summer issue has been printed and is being delivered.
Website
Nothing to report.
Crime and Disorder
Residents in the area of Duck Lane have complained about the bonfires which are being lit
at weekends. It would appear that old baths and other items are being burnt, causing a
lot of thick black smoke. The Police and Fire Brigade have been in attendance.
One of the Councillors will discuss this with our Borough Councillors and ask them to
report the problem to the relevant officers at Ashford Borough Council.
Appearance of Village
Mr Hollands reported that the area around the Village Sign had been cleared.
Play Area
The slide has been installed.
The Springy needs repairing. Councillors will arrange for this to be done.
Risk Assessment
Miss Smith and Mr Buss will complete a Risk Assessment in time for September’s meeting.
Following a request from a member of the public, the Clerk was asked to write to the occupier of Cornerstone and ask them to cut the shrub, which is growing on the inside of their fence down to allow drivers better visibility when turning from Woodchurch Road into Hornash Lane.
Bus Shelter
Nothing to report.
Traveller Sites
Nothing to report.
Future of Shadoxhurst Church
Nothing to report.
SPC MINS 326 Page 808
Future of Shadoxhurst Pavilion
The majority decision, following the Public Meeting was that the Pavilion should be retained. Mrs Medlock from Community Payback considers it a project that could be
undertaken by the organisation and we will discuss this further with her.
Resolution: Councillors unanimously agreed that the hedge bordering Hornash Lane should be cut down to 3ft in the autumn to allow better visibility into the field.
9. PLANNING
Please see attached list.
10. OUTSIDE REPORTS
Recreation Committee
The Committee’s next meeting is due to be held on 21 July. Mr Hollands will attend to
discuss the future of the Bonfire Event.
Tree Warden
We have received a copy of TPO No 1,2010, Dering Wood (part) Shadoxhurst.
Dering Wood is situated in Nickley Wood.
Borough Councillors Report
Neither Councillor was able to attend the meeting.
County Councillors Report
Councillor Angell was not at the meeting.
Footpaths
Nothing to report.
11. VILLAGE RESPONSIBILITIES
Matters Arising from the Round Robin
There were no Matters Arising.
Items to be reported to the County Lengthsmen
There were no items reported.
12. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
There being no other business the meeting closed at 10.10 pm.
Signed…………………………………………………… Dated …………………………………
Mr W Hollands, Chairman
SHADOXHURST PARISH COUNCIL
RECORD OF PLANNING APPLICATIONS
2010
DECISIONS TAKEN AT MEETING HELD 14 JULY 2010
10/00645/AS Mr R Beaugie, Manor Farm, Hamstreet Road, Shadoxhurst, Ashford, Kent TN26 1NL
Change of use of redundant agricultural buildings to employment (retrospective)
Parish Council: Support
Councillors are concerned at the possible increase in the amount of traffic using Bromley Green crossroads
10/00789/AS Mrs A Angear, Woodgate House, The Street, Shadoxhurst, Ashford, Kent TN126 1LU
Ashford, Kent TN26 1LU
Demolish existing garage/outbuilding and replace with single storey, two bay
garage/outbuilding. Replacement driveway and hardstanding area
Parish Council: Support
10/00860/AS Mr & Mrs R Bennett, Oaklands, Hamstreet Road, Shadoxhurst, Ashford, Kent TN26 1NN
Proposed single storey side extension to form annexe
Parish Council: Support
10/00870/AS Mr A Southern, 1 Mace Terrace, Woodchurch Road, Shadoxhurst,
Ashford, Kent TN26 1LQ
Two storey side extension
Parish Council: Support
The footpath along the side of the property must be maintained at the correct width
10/00877/AS Mr L Fenton, Delamere, Hornash Lane, Shadoxhurst, Ashford, Kent TN26 1HX
Two storey rear extension
Parish Council: Support
The following applications have been granted:-
10/00585/AS Mr J Lee, The Barn, Green Farm, Duck Lane, Shadoxhurst
10/00586/AS 1. Conversion of barn at Green Farm to residential use. Demolition of a small
section to the western end of the barn.
2. Listed Building Consent for same.
10/00713/AS Mr S Cason, Sandy Ridge, Hornash Lane, Shadoxhurst,
Ashford, Kent TN26 1HX
Two storey rear extension with conservatory