SHADOXHURST PARISH
COUNCIL
Page
720
MINUTES
308
Minutes
of the Ordinary Parish Council Meeting held at The Village
Hall, Shadoxhurst
on
PRESENT: Mr W Hollands (Chair), Miss M Smith, Mr H Clark,
Mr R Buss, Mr B Howe and Mr A Pilton
PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLORS: Mrs
A Hicks
MEMBERS OF THE PUBLIC: There were no Members of the Public present.
1.
APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mrs G Hawkes (Work Commitment),
and from Borough Councillor Davison.
2.
DECLARATIONS OF INTEREST
Mr Buss, Mr Howe and Mr Pilton declared an interest in matters pertaining to Shadoxhurst Recreation Committee.
i)
Updating of Declarations of Interest for the
Code of Conduct
The Clerk reminded Councillors that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3.
ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 307 of the previous meeting were accepted and it was unanimously agreed that
Mr Hollands should sign them.
Proposed Mr Buss Seconded Mr Clark
4.
MATTERS FOR REPORT ARISING FROM THE PREVIOUS
MINUTES
There were no
Matters Arising from the Previous Minutes.
5.
CHAIRMANS REPORT
Nothing to report.
SPC MINS 308 Page 721
6. CORRESPONDENCE, FINANCE AND OTHER COUNCIL
BUSINESS
Correspondence
ABC Agenda for Standards Board Meeting held
22.12.08
ABC Minutes for Standards Board Meetings held
12.12.08 and 22.12.08
Stadia Sports
ABC re Local Needs Housing for Shadoxhurst
KCC Changes to the Definitive Map
KALC Parish News etc
Communities and Local Government
English Rural The Bulletin
Ashford Rural Trust
Clerk and Councils Direct
KPA
Kent Police
Play Safety
Minutes of Parish Forum held 22.10.08
Bank Balance
.
The balance stands at £13574.03 in the Treasurers Account and £6882.61 in the
Current Account.
Accounts to be Paid
|
PAYEE |
DETAILS |
NET £ |
VAT £ |
GROSS £ |
|
Mrs J Batt |
Arrears + SLCC Subscription |
39.39 26.60 |
|
65.99 |
Resolution: Councillors unanimously agreed to pay the
above accounts.
Litter Picker Vacancy
The Clerk reported that she had received a
telephone call from a resident who was interested in the position and had asked
him to write to her or attend the meeting.
She had not received a letter and the gentleman
was not at the meeting.
Two
names were put forward of people who might be interested and the Clerk will
follow up.
Insurance
Quotes
We
have received two quotations as follows:-
Allianz Cornhill for £1682.63
Came & Co (Norwich Union) for £1588.51, or with a 3 year LTA
£1509.08.
The
Clerk was asked to clarify a number of points with Came & Co, before a
decision is
made.
SPC MINS 308 Page 721
Grass Cutting Tenders
One tender has been
received from KCC Landscape Services for £77.01 per cut.
Resolution: Councillors unanimously agreed to accept the
tender from
KCC
Landscape Services.
Risk
Assessment/Risk Inspection/ROSPA Report
Any trees that are the responsibility of the Parish Council should be inspected by
a professional tree surgeon every 3 years. Following bad weather a member of the council
should check all the trees for broken branches etc.
Mr Hollands reported that we only have responsibility for the trees in the Recreation Field
and on The Green. They are all immature at the moment and so there is unlikely to
be a problem with them.
The Clerk was asked to arrange for ROSPA to undertake their usual inspection of the play
area.
Newsletter
Miss Smith asked whether parishioners could be reminded to use the recycling bins
correctly, in the next issue. Over the past few weeks bottles have been put in the paper bin
and a lot of unpleasant items were dumped around the bins which she and other councillors have had to clear up.
Crime
and Disorder
Nothing to report.
Village
Pump
It is hoped this will be repaired by
the end of the month.
Appearance
of Village
The Clerk was asked to contact the Clerk of Kenardington Parish Council and ask where they
bought their planters from.
7. PUBLIC
INTERVAL
There were no Members of the Public present.
8. PLANNING
Please see attached list.
9. OUTSIDE
REPORTS
Recreation Committee
An electrician
inspected the heaters recently. He is
unable to source any spare parts and is
going to see if he can find
something more economical to replace the existing heaters with.
The electrical appliances
are being PAT tested during the coming week.
The Line Dancers recently
presented the Air Ambulance Service with £1000, collected
during their sessions in
the hall.
SPC MINS 308 Page 722
Miss Smith reported that
the staff of Future Scholars had asked whether something could
be done to lower the pressure in one of the
taps in the ladies as it sprays water everywhere. Mr Pilton said he would look at it.
Tree
Warden
Mr Hollands proposed planting some more trees
on the Recreation Field and on The Green.
He will look into prices during the next month and report back. .
Borough Councillors Report
Mrs
Hicks reported that the KALC had written to ABC to complain about their
proposal to
charge
for by-elections and investigations by the Standards Board.
She
asked whether the council wanted anything particular tabled at the forthcoming
Chilmington
Green Workshop. Mr Hollands and Mr Buss
said that they would be
attending
the Workshop. The main issue is that we
do not want any large developments
in
Shadoxhurst.
KCC
have to provide another 20 Gypsy Sites in
Councillor Angell was unable to attend the meeting.
Footpaths
The
PROW Officer has visited Shadoxhurst to look at the paths, but Mr Howe has not
heard
back from her yet.
11. VILLAGE RESPONSIBILITIES
Matters Arising from the Round
Robin
There were no Matters Arising.
Items to be reported to the
The Clerk will ask for the
unclassified roads in the village to be gritted in future.
There is still concern
about the amount of potholes around the village.
12. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
Someone has spray painted the bus shelter. Mr Howe has tried to clean it off and will try
again in better weather. Mrs Hicks reported that ABC will come and clean it if requested.
The Clerk will contact them.
Mr Buss reported that a resident of Rectory Bungalows has asked whether it would be
possible to have a litter bin installed by the bus stop as the schoolchildren drop litter every
morning.
SPC MINS 308 Page 723
Mr Pilton asked when the remains of the bonfire are going to be removed from the
Recreation Field. Mr Hollands said he would contact Mr Wenham again.
There being no other business the meeting closed at
Signed Dated
Mr W Hollands, Chairman
SHADOXHURST PARISH COUNCIL 1
Planning Applications Received
Full Planning
Permission requested Delegated to Officers unless otherwise stated:-
08/01612/AS Mr S Davis, Pond Cottage,
Single storey front extension and two storey
rear extension
Parish Council: Support (Unanimous)
08/01750/AS Mr
J Lee, re The Barn,
Proposed barn
conversion. Change of use to residential
with part demolition
of outbuilding
Parish Council:
Support (Unanimous)
08/00178/AS/TP Mr R
Woodhouse, Woodland adjoining Helmdon,
Woodland management works as identified in
accompanying plan
Parish Council: Support (5:1)
The following application has been granted:-
08/01459/AS Mr H Matthews, Green Farm Villa,
Re-location of gas
storage tank (retrospective) and change of use of
part of land from
agricultural to residential garden
08/01574/AS Mr M Wolman,
Erection of 1.8m
featheredge timber fencing
08/01612/AS Mr S Davis, Pond Cottage,
Single storey front extension and two storey
rear extension
08/01765/AS Ms L Hutchings,
Proposed single storey rear extension, new pitched roof over existing
rear extension and replacement front entrance porch extension