SHADOXHURST PARISH COUNCIL
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MINUTES 331

Minutes of the Ordinary Parish Council Meeting held at The Village Hall, Shadoxhurst

on Wednesday, 8 December 2010 at 7.30 pm

PRESENT:                                              Mr W Hollands (Chair), Mr R Buss and Mr B Howe

PARISH CLERK:                                          Mrs J Batt

BOROUGH COUNCILLORS:           

COUNTY COUNCILLOR:            

MEMBERS OF THE PUBLIC:         There was one Member of the Public present for part of the meeting.

1.   APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mrs L Holmans (family commitment),

Mrs C Hutchins (work commitment) Miss M Smith, (belated) Mrs A Hicks and

Mr P Davison.

2.    DECLARATIONS OF INTEREST

Mr Buss and Mr Howe declared a personal interest in matters pertaining to

Shadoxhurst Recreation Committee.

i)    Updating of Declarations of Interest for the Code of Conduct

                  Councillors are reminded that they should update their Declarations of Interest with

                  the Monitoring Officer if necessary.

3.   PUBLIC INTERVAL

The meeting was open to the Members of the Public present from for questions and comment from 7.35 – 7.42.

4.   ACCEPTANCE OF MINUTES OF PREVIOUS MEETING  

 Minutes 331 of the previous meeting were accepted and it was unanimously agreed

 that Mr Hollands should sign them.

   Proposed  Mr Howe                Seconded  Mr Buss

5.   MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

There were no Matters for Report that were not included on the agenda.

SPC MINS 331                                                                                                                   Page 832

6.   CHAIRMAN’S REPORT

Mr Hollands had nothing to report that was not on the agenda. 

  7.       CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS

Correspondence

             Open Spaces Society

             ABC Active Tour Project

             AwCRK

             Fieldwork

             Lloyds TSB

             Email Correspondence

             Various emails in relation to the Concurrent Functions Grant were read out to those present.

             Following discussion, councillors decided not to respond.

Bank Balance – Statement No 14

The balance stands at £15025.56 in the Treasurers Account and £1759.05 in the

Current Account.  Earmarked funds following this meeting amount to £5832.95. 

Received this month

              KCC – £2000 towards work on Pavilion

Bank Reconciliation – Bank Statement Sheet Number 15 -  28.10.10

Accounts to be Paid

       Resolution:  Councillors unanimously agreed to pay the above accounts.   

SPC MINS 331                                                                                                               Page 833

Resolution:  Councillors unanimously agreed to transfer the money from the recycling account to the account earmarked for expenditure on Village Hall assets.

Budget 2011/2012 and setting of Precept

Councillors discussed and agreed the budget.  Please see attached.

Resolution:  Councillors unanimously agreed to set the Precept for the Financial Year

2011-2012 at £11440.00.

Child Protection Policy

              Deferred until the January meeting.

Equal Rights Policy

Deferred until the January meeting.

       Insurance

         Nothing to report.

       Newsletter

The latest copy has been delivered.

Website

The Clerk was asked to obtain figures from 2 other parishes and contact a Webmaster with regard to setting up a new website for Shadoxhurst. 

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Crime and Disorder     

              Nothing to report.

            Appearance of Village      

            Mr Hollands has planted the winter flowering pansies in the Parish Council planters.

Play Area

Nothing to report.

Risk Assessment

Mr Buss completed the Risk Assessment during the month.  The following items still need attention:-

The gates have still to be painted

The sign warning children to be wary of strangers has gone

The deep water sign is missing

The fire doors in the hall need attention

The escape path round the back of the village hall has been partially cleared

There is no emergency sign in the hall or the pavilion

The seat by the Pump needs treating

Rust is showing through the new paint on the Pump

The litter bin at Farley Close needs concreting in

The seals round the edge of the notice boards need replacing with mastic

Wicksteed are dealing with the problem of rust on the slide.

Mr Buss will deal with the majority of the above.

Mr Hollands and Mr Buss will organise replacement.

Shadoxhurst Pavilion

Replacement of Water Heater.

A quote to replace the water heater in the Pavilion has been received from Mr Fenton of

Delamere Plumbing & Design.

Resolution:  Following discussion, councillors unanimously agreed to accept

Delamere Plumbing & Design’s quote for £263.06 to replace the water heater in the Pavilion.      

  8.       PLANNING

              Please see attached list.  

 9.        OUTSIDE REPORTS

            Recreation Committee               

            The balance sheet for bonfire night has not yet been received.

                   Tree Warden

            Nothing to report.

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            Borough Councillors Report

              Councillors Hicks and Davison sent their apologies but there were attending a

              Planning Meeting at ABC.

            County Councillors Report  

            Councillor Angell was unable to attend the meeting.

            Footpaths

            Mr Howe reported that the footpath at the bottom of Duck Lane is pointing the wrong way.

            He will inform the Public Rights of Way Officer.   

              Matters Arising from the Round Robin

              The Clerk has not received the Round Robin back.

            Items to be reported to the County Lengthsmen

            A job has been raised by KHS to improve the verges along Bethersden Road and

            Hornash Lane.

11.       FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS    

            There being no other business the meeting closed at 9.31 pm.

Signed…………………………………………………… Dated …………………………………

                          Mr W Hollands, Chairman

SHADOXHURST PARISH COUNCIL

RECORD OF PLANNING APPLICATIONS

2010

DECISIONS TO BE TAKEN AT MEETING TO BE HELD 8 DECEMBER 2010

10/01282/AS     Mrs L Holmans, Mill House, Church Lane, Shadoxhurst, Ashford, Kent TN26 1LZ

                                  Stationing of mobile home in garden for use as overspill accommodation

                                  Parish Council:  No decision taken as Councillors believe this should be a

                        retrospective application

10/01341/AS     Mr M May, Milee, Nickley Wood Road, Shadoxhurst, Ashford, Kent TN26 1LZ

                                  Change of use of the land for the stationing of 2 no. additional static caravans and the

                                  erection of ad additional day room

                                  Parish Council:  No Comment

The following applications have been refused:- 

10/00556/AS  Miss R Brinkley, Land south west of Hillcrest, Church Lane, Shadoxhurst

Change of use of land for the stationing of caravans for residential purposes for 2 no. gypsy pitches together with the formation of additional hard standing, utility/dayrooms and the erection of a stable block ancillary to that use.

10/01234/AS     Mr J Fitzgerald, Parkwood, Bromley Green Road, Ruckinge, Ashford, Kent TN26 2EQ

                                  Change of use of land from agricultural to domestic usage

The following applications have been granted:- 

10/01014/AS     Mrs A Angear, Woodgate House, The Street, Shadoxhurst,

Listed                    Ashford, Kent TN26 1LU

Building          Demolish existing garage/outbuilding and replace with single storey two bay

Consent                 garage/outbuilding.  Replacement driveway and hardstanding area

10/00460/AS     Ms K Rowe, Little Criol Farm, Bethersden Road, Shadoxhurst,

Ashford, Kent  TN26 1LL

1.  Change of use of tractor store to an office.  2.  Extension of existing tractor store to provide extra office space (retrospective)

10/00952/AS     Mr B Samuel Farrow, Adjacent to 135 Tally Ho Road, Shadoxhurst,

                        Ashford, Kent

                                  Application to Extend Time Period of Permission

                                  Outline planning permission for one dwelling

10/00966/AS     Mr and Mrs M Richmond Coggan, Green Farm, Duck Lane, Shadoxhurst,

                                  Ashford, Kent TN26 1LT

                                  Single storey extension to house heat exchanger

10/01355/AS     Mr L Fenton, Delamere, Hornash Lane, Shadoxhurst, Ashford, Kent TN26 1HX

                                  Rear extension and additional access to highway

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