SHADOXHURST PARISH
COUNCIL
Page
715
MINUTES
307
Minutes
of the Ordinary Parish Council Meeting held at The Village Hall, Shadoxhurst
on
PRESENT: Mr W Hollands (Chair), Mrs G Hawkes, Miss M Smith,
Mr H Clark, Mr R Buss
PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLORS:
MEMBERS OF THE PUBLIC: There were no Members of the Public present.
1.
APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mr Howe (previous engagement) and
Mr Pilton (previous engagement), Borough Councillors Davison and
County Councillor Angell
2.
DECLARATIONS OF INTEREST
Mrs Hawkes and Mr Buss declared an interest in matters pertaining to Shadoxhurst Recreation Committee.
i)
Updating of Declarations of Interest for the
Code of Conduct
The Clerk reminded Councillors that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3.
ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 306 of the previous meeting were accepted and it was unanimously agreed that
Mr Hollands should sign them.
Proposed Mr Clark Seconded Mr Buss
4.
MATTERS FOR REPORT ARISING FROM THE PREVIOUS
MINUTES
There were no Matters Arising.
5.
CHAIRMAN’S REPORT
Mr Hollands did not have anything to report.
SPC MINS 307 Page 716
6. CORRESPONDENCE, FINANCE AND OTHER COUNCIL
BUSINESS
Correspondence
Richard A Copland
KALC Agenda for 03.12.08
ABC re Local Needs Housing for Shadoxhurst
KCC Permit Scheme – Further Consultation on
Key Changes
ABC re Standards Meeting to be held 28.11.08
Kent Fire and Rescue Service
ICO re Publication Scheme for FOI
ABC Agenda for Standards
Committee to be held
ABC Housing News
Groundwork News
Fieldwork
AwCRK
Interroute re works on M20
Bank Balance.
The balance stands at £.13700.02 in the Treasurers Account and £6882.61 in the
Current
Account.
Accounts to be Paid
|
PAYEE |
DETAILS |
NET £ |
VAT £ |
GROSS £ |
|
Mrs J Batt |
Salary and Expenses |
632.46 |
3.33 |
635.79 |
|
Richard A Copland |
Valuation – Village Hall Pavilion |
200.00 75.00 |
|
275.00 |
|
|
Insurance Premium Play Area and Bus Shelters Public Liability |
232.97 29.83 |
|
262.80 |
|
Mr W Hollands |
Chairman’s Expenses |
60.00 |
|
60.00 |
Resolution: Councillors unanimously agreed to pay the above
accounts.
Budget 2009-2010
Please
see attached.
Resolution:
It
was unanimously agreed to set the precept for the financial year 2009-2010 at
£11190.
SPC
MINS 307 Page 717
Clerk’s Salary
Following
discussion the following was agreed upon:-
Resolution:
Councillors
unanimously resolved to raise the Clerk’s salary to SPC 16 £8.436 per
hour to reflect her CiLCA Qualification,
backdated to
Tenders for Litter Picker
After
discussion it was unanimously agreed not to accept any of the tenders received,
but
to
re-advertise the job of Litter Picker for one month for 7 hours per month at £7
per hour.
The
Clerk reported that she had been advised that if we employ, rather than
contract a
Litter
Picker the Council will have to operate PAYE.
Councillors disagreed with this and
the
matter will have to be investigated further.
Valuation Report on Village Hall
and Pavilion
We
have received the report from Mr Copland.
Please see attached.
He has suggested the following cover:-
Village
Hall - £193,000
Detached
Store - £16,000
Car
park and fencing - £36,000
Sports
Pavilion - £81,000
Resolution: Councillors unanimously agreed to alter the
insurance cover to the above.
Insurance
Quotes
Mr
Hollands has requested quoted from Allianz Cornhill and Came & Co, but
neither have
been
received to date.
Risk Assessment/Risk Inspection/ROSPA
Report
Miss Smith took the Risk Assessment and will
undertake a Risk Inspection with
Mr
Clark before the end of the financial year.
Newsletter
Nothing to report.
Crime and Disorder
Mr Hollands reported that there
was a serious car accident this afternoon, along
BT Open reach about. Luckily neither car involved hit the pole
this time.
SPC MINS 307 Page 718
Village Pump
As the
repairs to the pump have still not been carried out, Mr Hollands requested a
quote
from Hyder Contractors. The quote is for £985 plus Vat.
Resolution:
Councillors unanimously agreed that the
Clerk should write to Hyder Welding and ask
them
to proceed with the work as soon as possible.
Appearance of Village
Deferred to
next meeting.
7. FREEDOM
OF INFORMATION ACT
i. Adoption of Publication Scheme
The
Clerk reported that under the Freedom of Information Act, it is the duty of every
Public Authority to adopt
and maintain a publication scheme.
The Information Commissioners Office is
changing the emphasis in the approval and operation of publication schemes to a
generic model, which should be adopted and operated by all public authorities
from
Councillors were asked to look on the ICO
Website to assure themselves that we are
complying with the Act.
Resolution:
Councillors unanimously agreed to adopt the Model
Publication Scheme under the
Freedom of Information Act.
They also agreed not to publish any information on the
website but to post a single notice on both notice boards
asking members of the public
to contact the Clerk for any information that is available
under the Act.
8. PUBLIC INTERVAL
There were no
Members of the Public present.
9. PLANNING
Please see attached
list.
10. OUTSIDE REPORTS
Recreation Committee
Mrs Hawkes will report on
the last meeting of the Recreation Committee in January.
Tree
Warden
Nothing to report.
Borough Councillors Report
Neither
Councillor Davison or Councillor Hicks were able to attend this meeting.
Councillor Angell was not able to attend this meeting.
SPC MINS 307 Page 719
Footpaths
Mr
Hollands reported that he had asked Mr Howe to look at the bridleway from
Mr
Howe did not think it was too bad for the time of year.
11. VILLAGE RESPONSIBILITIES
Matters Arising from the Round
Robin
There were no Matters Arising that were not on the agenda.
Items to be reported to the
County Lengthsmen
Following
receipt of the last report, Mr Hollands contacted Jennie Wickenden as some
of the items on it were listed as
having been completed when in fact they are still
outstanding. An up-to-date report
was received via emailed by the Clerk today.
12. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
Mrs Hawkes reported that Mr Brady said he had read that Ashford Borough Council is
changing the way it supports organisations. There was a letter about this in one of
the recent Round Robins.
There being no other business the meeting closed at
Signed…………………………………………………… Dated …………………………………
Mr W Hollands, Chairman
SHADOXHURST PARISH COUNCIL 1
Planning Applications Received
Full Planning
Permission requested – Delegated to Officers unless otherwise stated:-
08/01459/AS Mr H Matthews, Green Farm Villa,
Re-location of gas
storage tank (retrospective) and change of use of
part of land from agricultural to residential
garden
Parish Council:
Support
08/01464/AS Mr J Penfold, Woodside,
Erection of 3
bedroom bungalow and garage
Parish
Council: Support
08/01683/AS Mr S Child, Nichols House, The Street,
Shadoxhurst,
Extension to form conservatory
Parish
Council: Support 3:2 abstentions
08/01684/AS Mr S Child, Nichols House, The Street,
Shadoxhurst,
Listed
Building Extension to form conservatory
Consent Parish Council: Support 3:2 abstentions
Y08/01765/AS Ms L Hutchings,
Proposed single storey rear extension, new pitched roof over existing rear
extension and replacement front entrance porch extension
Parish
Council: Support
An appeal has been lodged in respect of the following:-
APP/E2205/A/08/2089536/WF
08/00208/AS Mrs C Debnam and
Mr A C Spinner, Blindgrooms Farm,
Erection
of a timber sun deck - retrospective