SHADOXHURST PARISH
COUNCIL
Page
809
MINUTES
327
Minutes
of the Ordinary Parish Council Meeting held at The Village Hall, Shadoxhurst
on
PRESENT: Mr W Hollands (Chair), Miss M Smith,
Mr R Buss and Mr B Howe
PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLORS: Mrs A Hicks and Mr P
Davison were in attendance for part of the meeting
MEMBERS OF THE PUBLIC: There were 4 Members of the Public present for part of the meeting
1.
APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mrs L Holmans (family commitment)
Mrs C Hutchins (family commitment) and Mr H Clark (prior engagement)
2.
DECLARATIONS OF INTEREST
Mr Buss and Mr Howe declared a personal interest in matters pertaining to
Shadoxhurst Recreation Committee.
Mr
Hollands declared a personal interest in Planning Application No. 10/00460/AS
as he is a near neighbour
i)
Updating of Declarations of Interest for the
Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with
the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
The meeting was open to the Members of the Public present from for questions and comment from 7.35 8.03.
4.
ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 326 of the previous meeting were accepted and it was unanimously agreed
that Mr Hollands should sign them.
Proposed Miss Smith Seconded Mr Howe
SPC MINS 327 Page 810
5.
MATTERS FOR REPORT ARISING FROM THE PREVIOUS
MINUTES
he had spoken to KCC regarding the possibility of Shadoxhurst being allocated a
Community Warden and that the Area Manager and a representative from the
Police Community Support Officers would hopefully be contacting Mr Hollands in the
near future to discuss the issue.
6.
CHAIRMANS REPORT
The Chairman had nothing to report that was
not covered on the agenda.
7. CORRESPONDENCE,
FINANCE AND OTHER COUNCIL BUSINESS
Correspondence
Rebecca Smith
KCC Changes to the Definitive Map
Wicksteed Customer Satisfaction Survey
ABC 2011 National Census Everyone Counts
ABC re Concurrent Functions Grant
KCC EIS Customer Survey 2010
Fieldwork
Countryside Voice
KALC re Finance Conference 25 September - Lenham
No Need for Nuclear
Email
Correspondence
Mr Buss brought the attention of the Council
to the email from Rebecca Williams re
Rural Road Speed Limit Reduction. Councillors agreed that the Clerk should
write to
the KALC supporting the motion they proposed
to put forward.
Bank Balance Statement No 12
The balance stands at £14806.53 in the Treasurers Account and £1759.05 in the
Current Account. Earmarked funds 2010/2011 amount to £10477.14. The first
half of the precept has been credited to our account.
Bank Reconciliation Bank Statement
Sheet Number 12 - 30.07.10
|
Opening Balance 18469.02 |
Balance per Treasurers Account 15003.66 |
|
Add Receipts 11910.20 |
Less Uncleared Cheques 158.63 |
|
30379.22 |
38.50 |
|
Less Expenses 13813.64 |
14806.53 |
|
16565.58 |
Balance per Current Account 1759.05 |
|
|
16565.58 |
PC
MINS 327
Page 811
Accounts
to be Paid
|
PAYEE |
DETAILS |
NET £ |
VAT £ |
GROSS £ |
|
Mrs P Prior |
Litter Picking |
161.60 |
0.84 |
162.44 |
|
KCC ( KCS) |
Grounds Maintenance |
471.30 |
82.48 |
553.78 |
|
L Fenton |
Replace toilets and taps basins in Pavilion |
547.04 |
47.61 |
594.65 |
|
Mr R Cooper |
Ramp for entrance to Village Hall |
200.00 |
|
200.00 |
|
D |
Supplying wood for Springy |
25.00 |
|
25.00 |
|
|
Materials for Community Payback Kettle and Toilet Rolls |
192.60 13.60 |
33.70 2.38 |
226.30 15.98 |
|
TOTAL |
|
1611.14 |
167.01 |
1778.15 |
Resolution: Councillors unanimously agreed to pay the
above accounts.
Earmarked Funds
|
|
Balance 14.07.10 |
+/- August |
Balance 11.08.10 |
|
Recreation Facilities |
-
2235.00 |
|
-
2235.00 |
|
Playground |
310.00 |
-25.00 |
285.00 |
|
Village Sign |
NIL |
|
NIL |
|
Village Assets Hall/Pavilion |
459.60 |
- 547.04 - 200.00 - 206.20 +500.00 |
6.36 |
|
Major Repairs to Village Hall |
1090.00 |
|
1090.00 |
|
Notice Boards |
95.00 |
|
95.00 |
|
Village Cleaning |
1498.37 |
-161.60 |
1336.77 |
|
Recreation Field Drainage |
2580.00 |
|
2580.00 |
|
Recycling Account |
929.17 |
|
929.17 |
|
Contingency |
4500.00 |
|
4500.00 |
|
Newsletter |
600.00 |
|
600.00 |
|
Planters |
50.00 |
|
50.00 |
|
Painting Gates |
500.00 |
-500.00 |
NIL |
|
Bulb and Tree Planting |
100.00 |
|
100.00 |
|
|
10477.14 |
-1139.84 |
9337.30 |
Resolution: Councillors unanimously agreed to transfer the
£500 earmarked for painting the gates to the Village Assets to cover the work
to the Pavilion.
Insurance
Nothing
to report.
SPC
MINS 327
Page 812
Newsletter
It was agreed to include a list of future public exhibitions/meeting
relevant to Chilmington Green in the next edition.
Website
Nothing to report.
Crime
and Disorder
Mr Hollands will compose a letter for the
Enforcement Officer regarding the problems being
experienced in
Appearance of Village
Nothing to report.
Play
Area
A thank you letter has been received from the
young lady who requested the slide.
The wood to repair the springy is ready and
will be fitted.
Risk
Assessment
Miss Smith and Mr Buss will complete a Risk
Assessment in time for Septembers meeting.
Traveller
Sites
Nothing to report.
Future
of
Nothing to report.
Future
of Shadoxhurst Pavilion
During
the month a problem arose with the toilets and washbasin in the Pavilion.
Mr
Hollands contacted councillors and Mr Hollands, Mr Buss and Mr Howe agreed to
instruct
Mr Fenton to replace the toilets and tap at a cost of £547.04 + VAT
Following our report in last months minutes
that Community Payback would undertake the
renovation of the Pavilion, Mr Hollands
reported that they will not be able to provide the
doors and windows so he obtained 4 quotes
during the month which he presented to
Councillors.
Resolution: After discussion, Councillors unanimously
agreed to accept the quote from
Alpha
Conservatories and Windows for £3830 inc VAT.
SPC
MINS 327
Page
813
8. PLANNING
Please see attached list.
Following discussion Councillors unanimously agreed that in future they will not object to retrospective planning applications as a matter of principle. Each decision will be determined on the applications own merit.
9. OUTSIDE REPORTS
Recreation Committee
The Bonfire Event is to go ahead
on
Councillors
were handed copies of the Village Hall Accounts for perusal.
Tree Warden
Nothing to report.
Borough
Councillors Report
A
letter from Mrs Hicks regarding Chilmington Green was added to the Round Robin.
Councillor Angell reported that every department in County Hall has been told to look at what KCC has to do over the next few months and they have to prepare a report on how they will meet the requirements by the end of July. There will be a lot of redundancies as a result
of the changes. Councillor Angell said that they do not want any changes to affect the front line services. The September Council meeting has been cancelled and the spending review will be announced on 24 October, followed by the Council Meeting in November at which the results will be discussed.
Footpaths
Nothing to report.
10. VILLAGE RESPONSIBILITIES
Matters Arising from the Round
Robin
There
were no Matters Arising.
Items to be reported to the County Lengthsmen
There were no items
reported.
11. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
Miss Smith reported on the last Chilmington Green Development meeting.
There being no other business the meeting closed at
Signed Dated
Mr W Hollands, Chairman
SHADOXHURST PARISH COUNCIL
RECORD OF PLANNING APPLICATIONS
2010
DECISIONS TO BE TAKEN AT
MEETING HELD
10/01014/AS Mrs A Angear, Woodgate House, The
Street, Shadoxhurst,
Listed
Building Demolish existing
garage/outbuilding and replace with single storey two bay
Consent garage/outbuilding. Replacement driveway and hardstanding
area
Parish Council:
Support
10/00460/AS Ms K Rowe, Little
Criol Farm,
1. Change of use of tractor store
to an office. 2. Extension of existing tractor store to
provide extra office space (retrospective)
Parish Council: Support 1: 2
Abstentions
One additional Councillor
abstained from voting as he declared an interest in the application as he is a
near neighbour of Ms Rowe
10/00952/AS Mr B Samuel Farrow, Adjacent to
Application to Extend
Time Period of Permission
Outline planning
permission for one dwelling
Parish
Council: Support
10/00966/AS Mr and Mrs M Richmond Coggan,
Green Farm,
Single storey extension
to house heat exchanger
Parish
Council: Support
10/00104/TP Mr P Sampson, Bishops Wood,
T5 Oak Remove
Parish Council: Support
The
following application has been Withdrawn at the Applicants Request:-
10/00877/AS Mr L Fenton, Delamere,
Two storey rear extension
The following applications have been granted:-
10/00789/AS Mrs A Angear, Woodgate House, The Street, Shadoxhurst,
Demolish existing
garage/outbuilding and replace with single storey, two bay
garage/outbuilding. Replacement driveway and hardstanding
area
10/00860/AS Mr & Mrs R Bennett, Oaklands,
Proposed single storey side extension to form
annexe