SHADOXHURST PARISH COUNCIL

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MINUTES 315

 

Minutes of the Ordinary Parish Council Meeting held at The Village Hall, Shadoxhurst

on Wednesday, 12 August 2009 at 7.30 pm

 

PRESENT:                                     Mr W Hollands (Chair), Mrs L Holmans (after co-option),

                                                          Miss M Smith, Mr R Buss, Mr B Howe and Mr A Pilton

                                                         

PARISH CLERK:                           Mrs J Batt

 

BOROUGH COUNCILLORS:

 

COUNTY COUNCILLOR:          

             

MEMBERS OF THE PUBLIC:    There was one Members of the Public present for part of the meeting.

 

1.        APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mr H Clark (prior engagement),

Borough Councillor Hicks, Borough Councillor Davison and County Councillor Angell.

 

2.        DECLARATIONS OF INTEREST

Mr Buss, Mr Howe and Mr Pilton declared a personal interest in matters pertaining to

Shadoxhurst Recreation Committee.

 

i)    Updating of Declarations of Interest for the Code of Conduct

              The Clerk reminded Councillors that they should update their Declarations of Interest

              with the Monitoring Officer if necessary. 

             

3.        ACCEPTANCE OF MINUTES OF PREVIOUS MEETING      

 Minutes 314 of the previous meeting were accepted and it was unanimously agreed that

Mr Hollands should sign them.

Proposed  Mr Howe      Seconded Mr Buss

 

4.         MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

 There were no Matters Arising.

        

 

 

 

 

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5.        RISK ASSESSMENT/RISK INSPECTION

The fire extinguishers have been replaced in the Pavilion.

 

Future Scholars gave Mr Pilton a list of items that they would like dealt with, following an

inspection.  It was agreed that Mr Pilton should ask them to write in and officially ask

for the work to be undertaken.

 

Action:  Mr Pilton

 

  6.    CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS

Correspondence

Monster Play Systems

ABC Agenda for the Parish Forum

ABC Submission of Ashford Town Centre Area Action Plan – ABC LDF

         Monster Play Systems

         S & C Slatter

         Applause

         English Rural

         KALC Parish News etc

         Shaws

         Kent and Fire Rescue Service – Service Performance Plan 2009/2010

         KCC re Buy with Confidence Scheme

         eibe

AwCRK

KCC re Kent Ashford Local Board

Lloyds TSB

 

Bank Balance

The balance stands at £15150.49 in the Treasurers Account and £1759.05 in the

Current Account.

 

     Accounts to be Paid

    

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs P Prior

Litter Picking

39.20

 

39.20

 

     Resolution:  Councillors unanimously agreed to pay the above accounts.

        

         Insurance                                                                                                                   

         The Clerk informed Councillors that she had contacted Came & Co regarding the

     Bonfire.  They have asked for a Risk Assessment.  Mr Pilton confirmed that this

     has been done and said he would arrange for a copy to be sent to the Clerk, to be

     forwarded on.

 

     Action:  Mr Pilton

 

SPC MINS 315                                                                                                               Page 756

 

Newsletter

The next newsletter is due out in the Autumn.

 

It was agreed to contact Mrs Brady and ask her to emphasize the fact that this is a Parish Council publication and to make the contact details for the Parish Council clear.

 

Crime and Disorder

Nothing to report.

 

         Appearance of Village

         The Air Ambulance has put their textile bin in the Village Hall car park.

          

Village Hall Heaters

Mr Pilton proposed, on behalf of the Recreation Committee, that 7 heaters should be changed at a total cost of £1431.  A quote, giving two possible prices was received from

Ashford Electrical Services.  The Recreation Committee were unsuccessful in obtaining more than this one quote although they have contacted other local firms

 

As the cost is over £1000, we should have obtained 2 quotes, however after discussion, the following was agreed:-

 

Resolution

The members of the Parish Council unanimously agreed to accept the estimate to replace the Village Hall Heaters from Ashford Electrical Services, as the Recreation Committee had been unable to obtain other quotes

 

Action:  Mr Pilton

 

External Repairs to Village Hall

The repairs are in hand.

 

OK to Play Sign

Councillors unanimously agreed not to proceed with our request for a sign as we do not

meet the criteria.  The Clerk will inform ABC

 

Allocation of 1 Farley Close

We received a request from Hyde Housing to verify an applicant’s connection with the village.  As Hyde Housing could not wait until after this meeting Mr Hollands reported

that he had spoken to them and verified the connection.

 

Concern was expressed that the applicant’s details were sent to the Village Website’s email address.  The Clerk will send a list of councillors who should be contacted in future to Hyde Housing and ask them not to contact anyone who is not on the list.

 

Website

It was agreed that we should ask Mr Brady to emphasis the fact that this is a Village Website and to make the contact details for the Parish Council very clear.

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  7.    PUBLIC INTERVAL

Questions and comments from the Member of the Public were taken after item 4.       

 

  8.    PLANNING

Please see attached list.

 

 Shadoxhurst Garage

 Mr Lilley was in attendance at the meeting and during the Public Interval he explained his   

 proposal for the garage site.   In principle Councillors were in favour of the proposal,  

 although they were unable to categorically state that they would support the application as

 they have not seen the full planning application.  Mr Holland said he would contact our

 Borough Councillors and discuss this with them.

 

 Action:  Mr Hollands

 

  9.    OUTSIDE REPORTS

         Recreation Committee

         Nothing to report.

 

i.    Letting Rules

     The members of the Recreation Committee are to review the Letting Rules at their

     next meeting.  They will forward an updated set to the Parish Council.        

 

         Tree Warden

         Nothing new to report.

             

         Borough Councillors Report

         Mrs Hicks and Mr Davison were not at the meeting.

        

         County Councillors Report  

         Councillor Angell was unable to attend this meeting.

 

         Footpaths

         Concern was expressed that members of the public are being accosted by a local property

         owner when they are walking in the vicinity of Duck Lane.

    

10.    VILLAGE RESPONSIBILITIES

         Matters Arising from the Round Robin

         There were no Matters Arising.

 

         Items to be reported to the County Lengthsmen

         Mr Hollands reported that he had a meeting arranged with Jennie Wickenden.

 

 

 

 

        

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11.    FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

         The next meeting will be held on Wednesday 16 September.

          

         There being no other business the meeting closed at 10.00 pm.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Signed…………………………………………………… Dated …………………………………

                          Mr W Hollands, Chairman

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SHADOXHURST PARISH COUNCIL                                                                                      

                                               

8 July 2009 – 12 August 2009

 

Full Planning Permission requested – Delegated to Officers unless otherwise stated:-

 

09/00367/AS  Mr and Mrs Richmond Coggan, Green Farm, Duck Lane, Shadoxhurst,

                        Ashford, Kent TN26 1LT

                        Restoration, refurbishment and remodelling of listed grade 11 farmhouse to

                        include 1 new window, 4 rooflights and a conservatory

                        Parish Council:  Support

                       

09/00368/AS  Mr and Mrs Richmond Coggan, Green Farm, Duck Lane, Shadoxhurst,

Listed              Ashford, Kent TN26 1LT

Building          Restoration, refurbishment and remodelling of listed grade 11 farmhouse to

Consent           include 1 new window, 4 rooflights and a conservatory

                        Parish Council:  Support