SHADOXHURST PARISH COUNCIL
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[ Draft Minutes -- to be accepted at the next meeting ]
Page 893
MINUTES 345
Minutes of the Ordinary Parish Council Meeting held at The Village Hall, Shadoxhurst
on Wednesday, 11 January 2012 at 7.30 pm
PRESENT: Mr W Hollands (Chair), Mrs L Holmans, Mr R Buss and Mr B Howe
Mr Stanley, Webmaster for part of the meeting
PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLORS:
COUNTY COUNCILLOR:
MEMBERS OF THE PUBLIC: There were 3 Members of the Public present.
1. APOLOGIES FOR ABSENCE
Apologies for Absence have been received from Miss M Smith (prior commitment), Mr H Clark (illness), Borough Councillor Hicks and Borough Councillor Davison.
2. DECLARATIONS OF INTEREST
Mr Buss declared an interest in Planning Application No 11/01448/AS as he is a near neighbour.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
The Members of the Public present did not have any questions or comments.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 344 of the previous meeting were accepted and it was unanimously agreed that Mr Hollands should sign them.
roposed Mrs Holmans Seconded Mr Buss
5. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
There were no Matters for Report.
6. CHAIRMAN’S REPORT
The Chairman did not have anything to report that was not covered on the agenda.
7. SHADOXHURST WEBSITE
Mr Buss will send some new photographs to Mr Stanley.
8. MANAGEMENT OF VILLAGE HALL, PAVILION AND RECREATION FIELD
Tenders for Cleaning and Caretaking
It was agreed to invite tenders for the Cleaner.
Litter
The staff of Future Scholars have complained at the amount of rubbish they have to dispose of.
Those hiring the hall will be reminded that they must remove their rubbish from site, or they will be charged.
The Clerk asked Councillors to research the licences required for the Village Hall and report back at the next meeting. Information was put into the round robin for their perusal.
Councillors were asked to comment on the draft hiring agreement for Future Scholars which was placed in the Round Robin.
9. CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS
Correspondence
KCC Landscape Services
CPRE Planning Explained
Fieldwork
ABC Sustainable Design and Construction SPD
The Bulletin
Clerk and Councils Direct
Email Correspondence
Mr Buss brought the following emails to the attention of councillors:-
Line Dancers regarding the cleanliness of the Village Hall
Kent Police regarding the forthcoming Forum
Bank Reconciliation
Opening Balance 13294.39 |
Balance per Treasurers Account 20061.48 |
Add Receipts 16103.72 |
Less uncleared cheques 247.80 |
29398.11 |
19813.68 |
Less Expenses 9584.43 |
|
19813.68 |
|
Parish Council Accounts to be Paid
PAYEE |
DETAILS |
NET |
VAT |
GROSS |
Mrs J Batt |
Salary Expenses |
357.75 47.45 |
0.79 |
405.99 |
Clive Stanley |
Webmaster Services |
121.00 |
|
121.00 |
Broker Network |
Insurance Premium |
1416.18 |
|
1416.18 |
|
|
1942.38 |
0.79 |
1943.17 |
Resolution: Councillors unanimously agreed to pay the above accounts.
Bank Reconciliation – Village Hall, Pavilion and Field Account
Opening Balance 5216.98 |
Balance per Business Account 5665.88 |
Add Receipts 1786.75 |
|
7003.76 |
|
Less Expenses 1337.85 |
|
5665.88 |
|
Village Hall, Pavilion and Field Accounts to be Paid
PAYEE |
DETAILS |
NET |
VAT |
GROSS |
Mrs C St John Bell |
Cleaning – Village Hall – 5 weeks
|
125.00 |
|
125.00 |
Earmarked Funds
|
Balance 11.01.12 |
Recreation Facilities |
500.00 |
Playground |
360.54 |
Village Sign |
( 25.00) |
Bus Shelter |
|
Village Assets Hall Pavilion (error October 70p) Field Planters |
(123.09) (182.90) 25.00 100.00 |
Major Repairs to Village Hall |
1090.00 |
Notice Boards |
95.00 |
Village Cleaning |
864.38 |
Contingency |
2097.03 |
Newsletter |
722.86 |
Website |
350.25 |
Bulb and Tree Planting |
200.00 |
Recycling Credits |
518.96 |
|
6593.03 |
Confirmation of Precept 2012-2013.
The Clerk confirmed that she had requested £11440 from ABC for the forthcoming year.
She had also applied for the Concurrent Functions Grant of £900.
The total amount requested from ABC for 2012 – 2013 is £12340.00
Bank Mandate
The Mandate will be dealt with once we have a full council.
Insurance
Resolution: Councillors unanimously agreed to continue to insure with Aviva through Came & Co and to sign a new 3 year binding agreement with Aviva until 25 February 2015.
Newsletter
The Clerk asked for items for the next newsletter.
Crime and Disorder
Nothing to report.
Appearance of Village
Nothing to report.
Play Area
Nothing to report.
Risk Assessment
Mr Buss will carry out an inspection in time for the next meeting.
Health and Safety Policy
Resolution: Councillors unanimously agreed to adopt the Health and Safety Policy.
Proposed Mr Hollands Seconded Mrs Holmans
10. PLANNING
Please see attached list.
11. OUTSIDE REPORTS
Tree Warden
Nothing to report.
Borough Councillors Report
Neither Councillor was present at the meeting.
Footpaths and Bridleways
A bollard has been removed from the bridleway at the bottom of Duck Lane.
12. VILLAGE RESPONSIBILITIES
Matters Arising from the Round Robin
There were no Matters Arising.
Items to be reported to the County Lengthsmen
Nothing to report.
13. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS .
Nothing to report.
There being no other business the meeting closed at 8.53 pm.
SHADOXHURST PARISH COUNCIL
RECORD OF PLANNING APPLICATIONS
2012
DECISIONS TAKEN AT MEETING HELD 11 JANUARY 2012
11/0012/EIA/AS Land at Chilmington Green, Bartlets Lane, Great Chart, Kent
Scoping Mixed Use Development comprising - Up to approximately 5750
Opinion residential units (mixed with affordable housing), installation of
appropriate utilities infrastructure, community facilities (leisure/retail), area
formal/informal open space and recreation, woodland and ecological
enhancement areas, landscaping, infrastructure links with surrounding area
and vehicular access off A28, water supply and waste water treatment
facilities, areas for pedestrian and cylists, including links to proposed Park
and Ride facility to west of site.
Parish Council: Noted
11/01425/AS Manor Farm, Hamstreet Road, Shadoxhurst, Ashford, Kent Tn26 1NW
Erection of solar PV panel arrays to the southern roof slopes of 3 existing
industrial buildings
Parish Council: Support
11/01434/AS Green Farm, Church Lane, Shadoxhurst, Ashford, Kent TN26 1LS
Proposed conversion of barn to dwelling including replacement extension to western end of barn (alternative scheme to 09/00634/AS).
Parish Council: Support
11/01435/AS Green Farm, Church Lane, Shadoxhurst, Ashford, Kent TN26 1LS
LBC Proposed conversion of barn to dwelling including the replacement of
extension to western end of barn and demolition of outbuildings to the rear of
the property
Parish Council: Support
11/01436/AS Green Farm, Church Lane, Shadoxhurst, Ashford, Kent TN26 1LS
Proposed conversion and extension of outbuilding to ancillary residential use, together with erection of double garage and store, new fencing and alterations
Parish Council: Support
11/01437/AS Green Farm, Church Lane, Shadoxhurst, Ashford, Kent TN26 1LS
LBC Proposed conversion and extension of existing outbuilding for form residential
ancillary accommodation, erection of double garage and store and alterations
Parish Council: Support
11/01448/AS 9 Nairne Close, Shadoxhurst, Ashford, Kent TN26 1NA
Demolition of prefabricated garage and erection of two storey side extension
Parish Council: Support
Decision Notices received from ABC
11/00024/OLE/AS Overhead lines in Kenardington and Woodchurch
Rebuild existing 11kv overhead lines
Borough Council: No Objection
11/01059/AS Mr T Leach, 65 Tally Ho Road, Kingsnorth, Ashford, Kent TN26 1HL
Application to replace extant planning permission 08/01044/AS for raising
of roof height including enlarged dormers to front elevation, insertion of dormers
to rear with two storey side extension and single storey rear extension
Borough Council: Permit
11/01222/AS Mr W Hollands, Handcocks Farm, Bethersden Road, Shadoxhurst,
Ashford, Kent TN26 1LN
Change of use from agricultural land to horticulture (nursery) use.
Erection of metal gates and fencing (retrospective)
Borough Council: Permit