SHADOXHURST PARISH COUNCIL
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[ Draft Minutes -- to be accepted at the next meeting ]

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MINUTES 340

Minutes of the Ordinary Parish Council Meeting held at The Village Hall, Shadoxhurst

on Wednesday, 14 September 2011 at 7.30 pm

PRESENT:                      Mr W Hollands (Chair), Mrs C Hutchins, Miss M Smith Mr R Buss

                                             Mr H Clark and Mr B Howe

PARISH CLERK:                                          Mrs J Batt

BOROUGH COUNCILLORS:           

COUNTY COUNCILLOR:                          

MEMBERS OF THE PUBLIC:         There were 3 Members of the Public present for part of the meeting.

1.      APOLOGIES FOR ABSENCE        

An Apology for absence has been received from Mrs L Holmans (family commitment).

Councillors formally approved Mrs Holmans’ absence.

2.     DECLARATIONS OF INTEREST

Miss M Smith declared a pecuniary interest in Planning Application No11/1046 as it relates to her property.

i)    Updating of Declarations of Interest for the Code of Conduct

                  Councillors are reminded that they should update their Declarations of Interest with

                  the Monitoring Officer if necessary.

3.    PUBLIC INTERVAL

The meeting was opened to Members of the Public present from 7.40 – 7.45 for questions and comments.

4.    ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

 Minutes 338 of the previous meeting were accepted and it was unanimously agreed that Mr Hollands should sign them.

Proposed:  Mr Buss            Seconded:  Miss Smith

  5.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

         There were no Matters for Report.

  6.    CHAIRMAN’S REPORT

 The Chairman did not have anything to report that was not covered on the agenda.

7.      SHADOXHURST WEBSITE

Nothing to report.

  8.       MANAGEMENT OF VILLAGE HALL, PAVILION AND RECREATION FIELD

              Most of the organisations who rent the hall have now paid in advance and received keys.

              It was agreed to send another letter to the gentleman who no longer hires the hall but still

              owes rent arrears. 

              Following discussion councillors agreed, due to the estimated high cost, not to install hand

              driers and soap dispensers in the toilets.

              Mrs Skates will update the calendar in the village hall on receipt of bookings.

              The Clerk will ask Mrs Hickman to advertise the fact that we are not holding a bonfire in the

              Kentish Express and make it clear that the gates will not be open for garden rubbish, as they

              have been in previous years. 

  9.       CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS

            Correspondence

             KALC Finance Conference 2011

             Shadoxhurst Darby and Joan Club

             Shadoxhurst Flower Arrangers

             Countryside Voice

             Mr E Jenner

             KCC Consultation on KCC’s Countryside Access Improvement Plan 2012

             Clerk and Councils Direct

             Email Correspondence

             The Clerk asked Councillors to acknowledge all emails received.          

             Bank Mandate    

             Councillors completed the Bank Mandate.  The following Councillors are authorised to

             sign as follows:-

             Parish Council Account

             Mr Hollands

             Miss Smith

             Mrs Hutchins

             Mr Buss

             Mr Clark           

             Shadoxhurst Recreation Committee Account

             Mr Hollands

             Miss Smith

             Mr Buss

             Mr Clark           

              Mr Clark took the forms and will return them to the Bank.   

Bank Reconciliation

Accounts to be Paid     

       Resolution:  Councillors unanimously agreed to pay the above accounts.   

       Earmarked Funds 

                  Adoption of Externally Audited Accounts  

Omitted from the Agenda in error.

The Annual Return has been received back from the District Auditor with no

Matters Arising.  The Completion of Audit Notice and a copy of the accounts have been posted on the notice board.

Resolution:  Councillors unanimously agreed to adopt the Externally Audited Accounts.

              Clerks Hours of Employment and Salary

              Resolution:  It was unanimously agreed to increase the Clerk’s hours to 8 per week as

                                     follows:-

                                    5 for Parish Council administration

                                    1 for Newsletter administration

                                    2 for Village Hall administration

          It was also unanimously agreed to increase her hourly rate to £11.185 from 1 September.     

       Insurance

The Council does not self insure any assets.

     Newsletter

The Clerk asked for articles to include in the next issue

Crime and Disorder

       Nothing to report.

Appearance of Village      

       The dog bins have been installed as agreed at the June meeting.

Play Area

The mystical needs a minor repair which will be dealt with by Mr Buss.

Risk Assessment

Councillors will carry out a risk assessment in time for the October meeting.

10.       PLANNING

              Please see attached list.                      

11.       OUTSIDE REPORTS

            Tree Warden

            Nothing to report

            Borough Councillors Report

            Neither councillor was able to attend the meeting.

            Footpaths   

            Nothing to report.

12.       VILLAGE RESPONSIBILITIES     

              Matters Arising from the Round Robin

              There were no Matters Arising.

            Items to be reported to the County Lengthsmen

            There were no items to be reported.

13.       FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS          .

              Nothing to report.

            There being no other business the meeting closed at 9.35 pm.

SHADOXHURST PARISH COUNCIL

RECORD OF PLANNING APPLICATIONS

2011

DECISIONS TAKEN AT MEETING HELD 14 SEPTEMBER 2011

11/00948/AS   Mr and Mrs A Hooker, Mincing Court Farm, Duck Lane, Shadoxhurst,

                        Ashford, Kent TN26 1LT

                        Single storey side extension

                         Parish Council: Support

11/00950/AS     Mr R Wellman, 19 Molloy Road, Shadoxhurst, Ashford, TN26 1HR
                        Raising roof to part of existing single storey rear extension and insertion of

                        new patio doors to rear

                          Parish Council:  Support

11/00987/AS     Mrs E May, Land north west of The Glen and opposite Ravensbourne,

                          Nickley Wood Road, Shadoxhurst, Ashford, Kent

                          Stationing of twin unit mobile home and associated hard standing and cesspool

                          for a Romany

                          Parish Council:  Support 5:1 abstention

                         Councillors would like this application to go before the Planning Committee 

11/01046/AS     Ms M Smith, Jenkey Farm, Church Lane, Shadoxhurst, Ashford, Kent TN26 1LY

                          Demolition and reconstruction of the existing dwelling and erection of double garage

                          Parish Council:  Support