SHADOXHURST PARISH COUNCIL

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MINUTES 338
[ Draft Minutes -- to be accepted at the next meeting ]

Minutes of the Ordinary Parish Council Meeting held at The Village Hall, Shadoxhurst

on Wednesday, 13 July 2011 at 7.30 pm

PRESENT:                      Mr W Hollands (Chair), Mrs L Holmans, Mrs C Hutchins, Miss M Smith and Mr B Howe

PARISH CLERK:                                 Mrs J Batt

BOROUGH COUNCILLORS:            Mrs A Hicks and Mr P Davison

COUNTY COUNCILLOR:                          

MEMBERS OF THE PUBLIC:         There were 3 Members of the Public present for part of the meeting.

1.   APOLOGIES FOR ABSENCE        

An Apology for absence has been received from Mr R Buss, (family commitment).

No apology was received from Mr Clark.

2.   DECLARATIONS OF INTEREST

There were no Declarations of Interest.

i)         Updating of Declarations of Interest for the Code of Conduct

                  Councillors are reminded that they should update their Declarations of Interest with

                  the Monitoring Officer if necessary.

3.        PUBLIC INTERVAL

The meeting was opened to Members of the Public present from 7.36 – 7.52 for questions and comments.

4.       ACCEPTANCE OF MINUTES OF PREVIOUS MEETING  

 Minutes 337 of the previous meeting were accepted and it was unanimously agreed

 that Mr Hollands should sign them.

 Proposed:  Mr Hollands                                         Seconded: Miss Smith

  5.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

         There was an error on the figures reported in the June Minutes under Bank Reconciliation.

              Please see item 10 for correct figure as at today’s date.

  6.    CHAIRMAN’S REPORT

 The Chairman did not have anything to report that was not included on the agenda.

7.      SHADOXHURST WEBSITE

Mr Stanley was present at the meeting and after discussion councillors unanimously agreed the following:

Resolution:  Councillors unanimously agreed to contract Mr Stanley to continue as Webmaster for the Shadoxhurst Website until March 2013.

  8.       MANAGEMENT OF VILLAGE HALL, PAVILION AND RECREATION FIELD

              Booking Clerk

              It was agreed to accept the verbal tender, to be confirmed by email from Mrs Skates to

              continue as Booking Clerk for Shadoxhurst Parish Hall at a cost of £25 per month.

              Caretaker

              It was agreed to accept the verbal tender, to be confirmed by email from Mr Major to

              continue as Caretaker for Shadoxhurst Village Hall for £45 per month.

              It was also agreed to pay Mr Major £5 to inspect the hall following occasional bookings.

              After his inspection Mr Major will advise Mrs Skates as to whether or not she can refund the

              deposit to the hirer. 

              If the hall needs cleaning following an occasional booking, Mr Major will immediately inform

              Mrs St-John Bell.

              Cleaner

              Ms St-John Bell was contracted to clean the hall at the last meeting.

              Finance

              The Parish Clerk will administer the finances.

              Mrs Skates will bring all monies received for occasional bookings to the Parish Council

              meetings.

              General Administration

              The Clerk will deal with all general administration.

              Hiring Arrangements

              The Booking Clerk will be given a diary and will now be responsible for all bookings, not

              just those for the weekends.

              Hiring Fees 

              Resolution:  Councillors unanimously agreed to increase the charge for hiring

              Shadoxhurst Village Hall to £7 per hour, to include electricity.

10.       CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS

Correspondence

             Open Spaces

             KCC re Minerals and Waste Development Framework

             KALC Councillors Conference 23 July 2011

             South East Water

             Wicksteed Playscapes

             KALC Minutes of AGM

             Sutcliffe Play

             Charing Playing Field Management Committee

             Digital UK

             KCC Byways Open to all Traffic

             Kent Voice

             Email Correspondence

             The attention of the Council was brought to the email regarding the appearance of the village.

Bank Reconciliation

Accounts to be Paid     

       Resolution:  Councillors unanimously agreed to pay the above accounts.   

       Earmarked Funds        

       Insurance

Nothing to report.

     Newsletter

Next edition due.  The Clerk asked for articles to include.

      Appearance of Village      

Mr Hollands reported that the plants in the planter had died due to lack of water.

The Mares Tail in the car park has been sprayed.     

Play Area

Nothing to report.

Risk Assessment

The following items still need attention:-

The gates have still to be painted

The sign warning children to be wary of strangers has gone

The deep water sign is missing

There is no emergency sign in the hall or the pavilion

The seals round the edge of the notice boards need replacing with mastic

Mr Buss is deal with the majority of the above.

Mr Hollands and Mr Buss will organise replacement signs.

Mrs Hutchins took the Risk Assessment folder and will carry out a risk assessment and

Check that the insurance is still adequate.

11.       PLANNING

              Please see attached list.                

13.       VILLAGE RESPONSIBILITIES     

              Matters Arising from the Round Robin

              There were no Matters Arising.

            Items to be reported to the County Lengthsmen

            There were no items to be reported.

14.       FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

            There being no other business the meeting closed at 10.10 pm.

RECORD OF PLANNING APPLICATIONS

2011

DECISIONS TAKEN AT MEETING HELD 13 JULY 2011

11/00015/AS   Mr R Beaugie, re Redundant Agricultural Buildings, Manor Farm,

                        Hamstreet Road, Shadoxhurst, Ashford, Kent TN26 1NW       

                          Change of use of redundant agricultural buildings to employment use

                          (B1 light industrial and B2 general industrial).  Alterations to external

                          elevations.  Provision of car parking facilities     

Parish Council:  Support with the following comments:-

The Parish Council requests the Borough Council to ensure that the parking

spaces do not encroach upon the Public Footpath on the Western side.

A local resident has reported that Buildings 1 & 2 are Grade II listed buildings.

The Parish Council ask the Borough Council to verify whether this is the case.

Councillors are concerned about the increased amount of traffic using

Bromley Green Crossroads.

Councillors consider the entrance onto Hornash Lane is not an adequate turning circle for lorries entering and exiting the development

11/00650/AS   Mr T Long, Fair Haven, Hornash Lane, Shadoxhurst, Ashford, Kent TN26 1HY

                        Replacement dwelling and double garage and temporary stationing of a mobile home

                    Consultation Date:  30.07.11

                          Planning Officer:  Alex Stafford

                          Parish Council: 

                          Councillors are concerned that the application shows 11 car parking spaces

11/00750/AS     Simon Beaugie Picture Frames Ltd Manor Farm Workshops Hamstreet Road

                          Shadoxhurst Kent

          Change of use of the premises from B1 to B2, extension & alterations to the

            existing buildings, installation of paint spray booth & extractors, installation of

            3 x LPG tanks and provision of car parking. Part retrospective.  

                          Consultation Date:  30.07.11

                          Planning Officer:  Oliver Peel

                          Parish Council:  Support

                          The members of Shadoxhurst Parish Council are not happy with the siting of

                          the LPG tanks which appear to be alongside a public footpath and could

                          represent a health and safety issue.

                          With regard to the spray booth extractor, we would like confirmation that this

                          will be inspected regularly to ensure it is properly maintained.

Decisions Notices Received from Ashford Borough Council

11/00469/AS  Mr T Smith, Ashwood, Hornash Lane, Shadoxhurst, Ashford, Kent TN26 1HX

                        Erection of a one and a half storey side extension                   

                          Borough Council:  Permit 

10/01327/AS     Land South of Kings Head, Woodchurch Road, Shadoxhurst, Kent

                                  Erection of 4 x 4 bedroom detached houses, plus new access from

Woodchurch Road, alterations to the Kings Head PH car park and associated works
Borough Council:  Permit