SHADOXHURST PARISH COUNCIL
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[ Draft Minutes -- to be accepted at the next meeting ]

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MINUTES 344

Minutes of the Ordinary Parish Council Meeting held at The Village Hall, Shadoxhurst

on Wednesday, 14 December 2011 at 7.30 pm

PRESENT:                      Mr W Hollands (Chair), Mrs L Holmans, Miss M Smith Mr R Buss, and Mr B Howe

PARISH CLERK:                                          Mrs J Batt

BOROUGH COUNCILLORS:           

COUNTY COUNCILLOR:                          

MEMBERS OF THE PUBLIC:         There were no Members of the Public present.

Mr Hollands reported that he had received a letter of resignation from Mrs Caron Hutchins, to take effect immediately.

Councillors expressed their thanks to Mrs Hutchins for all her help and support during her time on the Council.

1.      APOLOGIES FOR ABSENCE

An Apology for Absence has been received from Mr H Clark (prior commitment).

2.     DECLARATIONS OF INTEREST

Mr Hollands declared an interest in Planning Application no 11/01222/AS as he is the owner of the property.

i)     Updating of Declarations of Interest for the Code of Conduct

                  Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

3.     PUBLIC INTERVAL

There were no Members of the Public present.

4.     ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

   Minutes 343 of the previous meeting were accepted and it was unanimously agreed that Mr Hollands should sign them.

 Proposed  Mr Buss        Seconded Mr Howe

5.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

         There were no Matters for Report.

6.    CHAIRMAN’S REPORT

 The Chairman did not have anything to report that was not covered on the agenda. 

7.    SHADOXHURST WEBSITE

Nothing to report.

8.     MANAGEMENT OF VILLAGE HALL, PAVILION AND RECREATION FIELD

 Councillors checked the Hiring Agreement during the month and it is now on the website.

The Clerk prepared and Councillors approved draft job descriptions for the cleaner and Caretaker  We will invite tenders in January.  The contract will run from April to March.

  9.       CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS

Correspondence

Kent Voice

ABC re Rural Sports Project

ABC Minutes of Standards Committee held 01.11.11

Open Space

CPRE

Countryside Voice

KCC Consultation on the KCC Household Waste Recycling Centre

ABC Housing News

KALC Minutes of Meeting held 30.11.11     

             Email Correspondence

             Mr Buss did not bring any emails to the attention of Councillors present.

           An invitation has been received for 3 representatives from the Council to attend a meeting

              regarding Localism on 7 February.  Mr Hollands, Miss Smith and Mrs Holmans will attend.      

Bank Reconciliation

Parish Council Accounts to be Paid   

       Resolution:  Councillors unanimously agreed to pay the above accounts.   

       Village Hall, Pavilion and Field Accounts to be Paid

       Earmarked Funds  

Councillors unanimously agreed not to transfer monies between accounts following the

change in administration of the Village Hall. 

Budget 2012-2013.

Please see attached. 

Resolution:  Councillors unanimously agreed not to increase the precept for the forthcoming year.  £11440 will be requested from Ashford Borough Council.

Proposed  Miss Smith          Seconded Mr Howe

Bank Mandates   

Following the resignation of Mrs Hutchins, new mandates will be requested.

Insurance

We have received notice that the policy is due for renewal on 26 February 2012.

The renewal premium is £1490.72 including 6% insurance premium tax and 5% no claims discount.  The policy excess remains at £250 for each and every claim.

Our long term agreement expires on 25 February 2012 and we have been invited to sign a new 3 year binding agreement with Aviva until 25 February 2015, for a one off 5% discount.  Our revised premium for 2012 would be £1416.18.

Councillors will check the documents and make a decision at the next meeting.

Newsletter

The latest newsletter is being delivered by Mr Howe.

Crime and Disorder

Two tables have been stolen from the Village Hall.  Councillors will check the hall after each booking.

The roof of the Pavilion has been damaged.

Appearance of Village      

The planters have been planted with spring bulbs.

The Clerk was asked to contact Mrs Prior and ask her to litter pick Bethersden Road, Church Lane and Criol Lane as far as the stream.

Play Area

Mrs Holmans met with a representative of Wicksteed to discuss suitable for equipment the play area.  Funding will be discussed at future meetings.

Risk Assessment

Nothing to report.

Grounds Maintenance

Omitted from agenda in error.  Councillors agreed to discuss at this point.

A quotation has been received from KCC Landscape Services to cut the grass in the Recreation Field 12 times at £80.91 per occasion.  Total £970.92.

As this falls below £1000, our Financial Regulations state that we only need to obtain one tender and the following was agreed:-

Resolution:  Councillors unanimously agreed to accept the tender from KCC Landscape Services to cut the grass on the Recreation Field during the 2012-2013 growing season for £80.91 per occasion.

Proposed  Mr Hollands                          Seconded  Miss Smith

10.       PLANNING

              Please see attached list.        

            Mr Hollands took no part in the discussion on Application No 11/01222/AS. 

11.       OUTSIDE REPORTS

            Tree Warden

            Nothing to report

            Borough Councillors Report     

            Neither Councillor was present at the meeting.

            Footpaths   

            Nothing to report.

12.       VILLAGE RESPONSIBILITIES     

              Matters Arising from the Round Robin

              There were no Matters Arising.

            Items to be reported to the County Lengthsmen

            The pothole opposite The Willows, Bethersden Road.

13.       FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS          .

              Nothing to report.

There being no other business the meeting closed at 9.45 pm.

SHADOXHURST PARISH COUNCIL

RECORD OF PLANNING APPLICATIONS

2011

DECISIONS TO BE TAKEN AT MEETING HELD 14 DECEMBER 2011

11/0797/AS     Mr J Partington, 6 Brinklow Terrace, Woodchurch Road, Shadoxhurst,

                        Ashford, Kent TN26 1LF

                        Oak frame garden room, 3.5 x 4.8m single storey, glazed on 3 sides, tile roof

                        with 2 velux type windows

                        Parish Council:  Support

11/01222/AS     Mr W Hollands, Handcocks Farm, Bethersden Road, Shadoxhurst,

                           Ashford, Kent TN26 1LN

                          Change of use from agricultural land to horticulture (nursery) use.

                          Erection of metal gates and fencing (retrospective)

                          Parish Council:  Support

11/01299/AS     Northdown Scaffolding (SE) Ltd, re TK Banbury Transport Ltd

                          Blindgrooms Lane, Shadoxhurst, Ashford, Kent TN26 1HN

                          Change of use from former transport yard (sui generis) to scaffolding yard

                          (B8) (no building words)

                          Parish Council:  Support on condition that the existing restrictions on vehicle

                          size remain the same.

Decision Notices received

11/01067/AS     Mr P Webb, Kildare, Woodchurch Road, Shadoxhurst, Ashford, Kent TN26 1LE

                          Installation of solar pv panels to rear flat roofs

                          Consultation Date: 20.11.11

                          Borough Council:  Permit

11/01221/AS     Mr and Mrs M Richmond-Coggan, Green Farm, Church Lane, Shadoxhurst,

                          Ashford, Kent TN26 1LS

                          Installation of solar panels to an existing detached barn

                          Borough Council:  Permit

11/01131/AS     Mr T Long, Fairhaven, Hornash Lane, Shadoxhurst, Ashford, Kent TN26 1HY

                          Replacement dwelling and double garage

                          Borough Council:  Permit

11/01140/AS     High View Park Ltd, Glebe Farm, Duck Lane, Shadoxhurst,

                          Ashford, Kent TN26 1LT

                          Erection of security fence and gates and hard surfacing at existing commercial area

                          (part retrospective)

                          Consultation Date: 11.11.11

                          Planning Officer:  Alex Stafford

                          Borough Council:  Permit – Mins Dec 11

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