SHADOXHURST PARISH COUNCIL

[ Go to:  Home ::  Parish Council ] 

             Page 873 

MINUTES 339
[ Draft Minutes -- to be accepted at the next meeting ]

Minutes of the Ordinary Parish Council Meeting held at The Village Hall, Shadoxhurst

on Wednesday, 10 August 2011 at 7.30 pm

PRESENT:                      Mr W Hollands (Chair), Miss M Smith Mr R Buss, Mr H Clark

                                         and Mr B Howe

PARISH CLERK:                               Mrs J Batt

BOROUGH COUNCILLORS:          Mr P Davison

COUNTY COUNCILLOR:                                                       

MEMBERS OF THE PUBLIC:       There were 4 Members of the Public present for part of the meeting.

1.       APOLOGIES FOR ABSENCE        

An Apology for absence has been received from Mrs L Holmans (family commitment),

Mrs C Hutchins, (work commitment).

2.       DECLARATIONS OF INTEREST

There were no Declarations of Interest.

i)        Updating of Declarations of Interest for the Code of Conduct

           Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

3.       PUBLIC INTERVAL

The meeting was opened to Members of the Public present from 7.37 – 8.05 for questions and comments.

4.        ACCEPTANCE OF MINUTES OF PREVIOUS MEETING  

 Minutes 338 of the previous meeting were accepted and it was unanimously agreed

 that Mr Hollands should sign them.

Proposed:  Miss Smith            Seconded:  Mr Hollands

5.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

         There were no Matters for Report.

6.    CHAIRMAN’S REPORT

 The Chairman did not have anything to report that was not covered on the agenda.

7.    SHADOXHURST WEBSITE

The details regarding the Village Hall have been updated.

8.       MANAGEMENT OF VILLAGE HALL, PAVILION AND RECREATION FIELD

              Councillors agreed that all regular hirers must have paid a quarter’s rent in advance before

              being given a key.  An email informing them of this will be sent.

              A recorded delivery letter is to be sent to the gentleman who hired the hall from January to

              July but failed to pay any rent, stating that if he does not pay by 10 September we will place

              the matter in the hands of our Solicitor.

              It was agreed to keep the rent charged to the footballers at £10 per match for the coming

              season.  The Clerk will inform the Manager of the Club.                                                          

  9.       CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS

           Correspondence

             Sovereign

             Chilmington Green Newsletter

             ABC re Parish Forum

             RHS

             KALC Minutes of meeting held 27.07.11

             Line Dance Club

             Short Mat Bowls Club

             Gardening Club

             Southern Water

             CPRE Fieldwork

             Kent Housing Group

             Park Leisure

             Email Correspondence

             Mr Buss asked whether the free trees being offered by KCC would be of any use to

             Shadoxhurst, but Mr Hollands said that they were mainly for hedging purposes.

Bank Reconciliation

Accounts to be Paid      

       Resolution:  Councillors unanimously agreed to pay the above accounts.  

       Earmarked Funds        

       Insurance

Nothing to report.

     Newsletter

Next edition due.  The Clerk asked for articles to include.

     Appearance of Village  

     The dog bins will be installed shortly.

Play Area

The tower needs a minor repair which will be undertaken by Mr Buss and Mr Hollands.

Risk Assessment

The following items still need attention:-

The gates have still to be painted

The sign warning children to be wary of strangers has gone

The deep water sign is missing

There is no emergency sign in the hall or the pavilion

The seals round the edge of the notice boards need replacing with mastic

Mr Buss is deal with the majority of the above.

Mr Hollands and Mr Buss will organise replacement signs.

Mrs Hutchins will carry out a risk assessment in time for the September meeting.

10.       PLANNING

              No applications received.                                       

11.       VILLAGE RESPONSIBILITIES      

              Matters Arising from the Round Robin

              Mr Hollands brought the letter regarding BOATs to the attention of Councillors. 

              KCC are intending to place bollards at the entrance to the bridleways and keys will be held

              by landowners who have a right to use them.  Not all Councillors had seen the letter so it

              was circulated again.

            Items to be reported to the County Lengthsmen

            There were no items to be reported.

12.       OUTSIDE REPORTS

            Tree Warden

            Nothing to report

            Borough Councillors Report

            Councillor Davison updated Councillors on the Chilmington Green Development.

            Ashford Borough Council would like to submit the outline planning application before the

            localism bill reaches the Statute Books.  He is concerned that Shadoxhurst will suffer

            considerably from the construction traffic. 

            Councillor Davison will be attending the appeal regarding the land to the South West of

            Hillcrest.  He said he assumed a member of the Parish Council would also be in attendance.

14.       FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

           As we are not holding a Bonfire this year we must ensure that the gates to the Recreation

              Field are kept closed.

            There being no other business the meeting closed at 9.45 pm.